2015-16 ANNUAL GENERAL MEETING AGENDA

Thursday, May 26^th, 2016

1.0 Call to order

2.0 Minutes of the 2014-15 A.G.M. May 28, 2015

3.0 President’s Remarks

4.0 Financial Report

5.0 Manager’s Report

6.0 Committee Reports

7.0 Elections

8.0 Appointment of Accountants

9.0 Adjournment

CHILLIWACK CURLING CLUB - MINUTES

ANNUAL GENERAL MEETING - May 28, 2015

1.0 – Call to Order

The Annual General Meeting of the Chilliwack Curling Club was held on Thursday, May 28, 2015 at the Chilliwack Curling Club. President Andre Anglehart called the meeting to order at 7:06 pm. There were 37 members present.

2.0 - Minutes:

Moved and seconded that the Minutes of the 2014 Annual General Meeting be adopted as amended. Carried

3.0 – President’s Remark:

Andre extended thanks to the membership, Bruce Renwick, James Michayluk and the staff for their hard work this past year.

4.0 - Financial Report:

Keith Britz presented the financial report on behalf of Meyers, Norris & Penny. Copies were given out to members for review. It was moved and seconded that the financial report be adopted as reviewed. Carried

5.0 - Manager’s Report:

Bruce Renwick presented his report

6.0 - COMMITTEE REPORTS:

Printed & Distributed.

7.0 - Elections:

A call for nominations was made. Three members allowed their names stand for re-election Fred Snooks, Neil Long, Dave Stephenson. Nominee was Joanne Kern. Elections were held resulting in the following elected Board Members: Fred Snooks, Neil Long, Dave Stephenson & Joanne Kern

Directors returning: Andre Anglehart Lenneke Bowles Adam Dyck

Larry Legault Bobby Neid Wendi Prinse Gary Roberts Rob Garf

It was moved and seconded to destroy ballots. Carried

9.0 - Appointment of Accountants:

It was moved by and seconded that the Club continue with MNP as accountants for the upcoming year, 2014-2015. Carried.

Andre adjourned the meeting.

Wendi Prinse

Secretary

Committee Reports

President's Report – Larry Legault

It has been an honour to serve as president of the Chilliwack Curling Club over the last year. There have been many significant events occurring over the year – mainly related to planning for the new curling building – and I hope that the coming year proves to be just as exciting.

I would like to thank my fellow board members and all the members who have volunteered the time and labour over the year – the ladies in the kitchen, the volunteer bartenders, clinical/junior instructors, 50/50 sellers. I would like to thank the outgoing board members including Gary Roberts for his service over the last six years. He is dropping off the board, but is remaining on several committees. The other three outgoing members have agreed to let their names stand for re-election.

I would also like to thank the staff, led by Bruce and James, for their efforts over the year. Their dedication and work ethic are much appreciated.

The CCC is a strong club, mainly due to these people. Remember, this is a club. And a club is only as good as the effort that its members put into that club.

Awards – Wendi Prinse (Chair) Andre Anglehart, Fred Snooks

Frank Jamieson Memorial Bursary awarded to Kathlyn Jarvis

John Roberts Memorial Bursary awarded to Cailin Cooke.

Bonspiels & Leagues Committee - Larry Legault (Chair), Gary Roberts, Fred Snooks, Andre Anglehart, Norm Estey

Bonspiel. We had 22 teams entered, the same as last year. The winners were A Event: Team Beauvais from Cloverdale, B Event: Team Neid, and C Event: Team Adam.

Men’s Bonspiel. We had 35 teams, three more than last year. The winners were A Event: Team Renwick, B Event: Team Leighton, C Event: Team Marshall, and D Event: Team Jarvis.

Mixed Bonspiel. We had an amazing 48 teams for the second year in a row. The winners were A Event: Team Britz, B Event: Team Strathdee, and C Event: Team Marshall.

Leagues

Number of Teams. We had more individual curlers this year but a slight decrease in the number of teams in the night leagues – 370 curlers on 120 teams in our night leagues compared to 368 curlers 122 teams the year before. The number of teams in the Tuesday Men's League dropped; we bumped the Competitive League up to 14 teams to compensate; the Wednesday Night Open League ended up with 24 teams, eventually; The Monday Dinner League started with a full slate of 12 but dropped to 11 after Christmas; the Thursday Leagues stayed steady with 13 teams in the Ladies' Dinner and 22 teams in the Men's; and finally we had 13 teams in the Friday Social League .

There were 81 teams in the 1st half of the day leagues and 74 teams in the 2nd half compared to 86 and 74 teams the year before. Although these day leagues are not officially part of our club – they have their own organizational structures – they do have an impact on our revenue stream and snack bar operation. We should continue do everything we can to help them to increase their numbers and to operate smoothly.

In all, we have 575 active curlers in our club. This is a slight decrease compared to the 579 curlers we had last year.

League Winners.

Monday Night Dinner	Monday Night Rec	Sabre Industrial Supplies
League Champions	League Champions	Competitive League Champions
2015/2016	2015/2016	2015/2016
Vic Miller	Kirsten Zucchet	Dale Hockley
Kerri Miller	Cailin Cooke	Rick Jones
Greg Turner	Everly Royea	Kevin Jones
Mary Giesler	Jasmin Jani	Robert Hockley
Tuesday Night Men	Wednesday Night Open	Thursday Night Ladies
League Champions	League Champions	League Champions
2015/2016	2015/2016	2015/2016
André Anglehart	Glen Ford	Janet Klebe
Eric Johansen	Stephanie Prinse	Erin Light
Mike Veenbaas	Mike Arden	Glenda Hemminger
JP Pajunen	Sheila Ford	Natalie Zucchet
Larry Legault
Thursday Night Men	Friday Night Social
League Champions	League Champions
2015/2016	2015/2016
Dale Hockley	Gord Bradley
Rob Hockley	Madeline Britz
Norm Roth	Chris Ewert
Rob Jardine	Randy Ross
Men	Mixed
Interleague Champions	Interleague Champions
2015/2016	2015/2016
Larry Legault	Bobby Neid
Allan Vanderveen	Alicia Neid
André Anglehart	Adam Dyble
Jason Wulder	Holly Dyble

Many thanks to everyone who helped make our leagues and bonspiels a success this past year!

Clinics - Report by Wendi Prinse

Another successful 3 day Clinic was held in September. Thank you to Rick & Doreen Jones for leading this along with many volunteers. We also had success with running a program through Elder College and plan to do this again in the next season.

Building / Facility Enhancement Committee – Fred Snooks (Chair) Andre Anglehart, Dave Stephenson, Gary Roberts & Adam Dyck

1. The Main TV in bar replaced. Old one installed in entrance as an Information TV.
2. Exterior back walls graffiti continues to be a problem. The graffiti was painted over but was quickly replaced.
3. Painted moldings in the downstairs and stairways
4. Roof was repaired again due to leaks. The rear roof of the compressor room was scheduled for replacement at a cost of $5000, but has not leaked since it was last sealed.  Since we are coming down in 2 more years this buys us lots of repairs, we have put the re-roof on hold. 
5. Dehumidifier was rebuilt at the start of the season.
6. Building / Facility Enhancement Committee

Membership recruitment & Retention Committee – Bobby Neid (Chair), Andre Anglehart, Neil Long, Norm Estey & Joanne Kern

Our recruitment efforts over the past season have included the Member-Recruit-a-Member Program, a full page ad in the Winter Chilliwack Leisure Guide, an Open House at the beginning of the season, the Learn to Curl clinic, and the new teaching program through the Elder College at UFV.

The Elder College program has been a big success and has been an effective way to bring in new curlers to our day leagues. We look to expand the program and make it even better for the following season.

Our two year Member-Recruit-a-Member program was a success and we continue to see new curlers joining our night leagues. We will continue to offer a $25 club buck referral fee to any existing members that bring in new members.

For the following season, we will be looking into the possibility of Drop-In Nights or a 6-8 week long league. There may be some appeal to new curlers looking to get out on the ice but not willing to make a half-year commitment before trying the game.

On the retention side of things, we will be conducting a year-end survey to get feedback on the season and the club in general. The board will use this feedback as we continue to plan for the upcoming season. Look for the survey to come to your email inboxes in the coming weeks.

We continue to urge all of our members to bring their “non-curling” friends down to the club and introduce them to our wonderful game. It is important that we continue to maintain a strong membership base and word-of-mouth is truly the best form of advertising.

If anyone has any other ideas for membership recruitment, please do not hesitate to contact myself or anyone other member of the board.

Social Committee – Andre Anglehart (Chair), Bobby Neid, Adam Dyck, Neil Long

First thing on the social committee report was the golf tournament last year at Kinkora Golf Course where the winners were each given engraved glassware. It was a great success, we sold out early. Also, we had the top dog contest in October and out of 34 players seeking for the infamous parking spot and one night’s league refund, the winner was Kevin Goosen followed by Ugene Dennis and third Mike Walters. On October 30 we hosted a Halloween party with Mike Walters as a DJ and prizes for best costumes. It turned out to be a great night. A big thank you to all volunteers and staff that helped out during the year without you guys it would not be possible to hold these events.

Junior Curling - Norm Estey, Neil Long & Joanne Kern

We had fewer students and fewer instructors this year. Donna Allen continues to do an excellent job coordinating our Little Rockers. Thanks to Lisa Deputan, Doug Marshall and all our members who help out with this program. These are our future members. Joanne Kern has taken on the Rocks n’ Rings position with Curl BC and is representing our club as well throughout the Fraser Valley Elementary Schools. Wendi Prinse & Joanne have put together a new brochure to be handed out to our Chilliwack Schools to encourage them to come out and curl in our Junior Program.

New Building Committee – Larry Legault (Chair) Bruce Renwick, André Anglehart, James Michayluk, Gary Roberts, Wayne McAlpine, Bob Ramsbottom, Lynda Gunstock, Len Rae, Rob Garf, Rick Jones.

The New Building Committee was established this year to represent the interests of the Chilliwack Curling Club during the development and construction of the new curling facility being built by the City of Chilliwack. Although the new building is a city project, being built with city funds on city land, they have sought our input from the beginning of the endeavour and plan to include us throughout the process.

Although we do not know what the final building will look like at this time, the final result is expected to use state-of-the-art ice-making technology and include a full commercial kitchen, as well as features similar to those we have now but bigger. For example, a larger dining area, locker rooms with more lockers, etc. In addition, we are hoping there will be enough funding for eight sheets of ice instead of the six we have now.

One of the more pleasant announcements this year was that the completion date has been moved up to the Fall of 2018 instead of early to mid 2019. This will allow us to curl in the new building one year earlier than originally thought.

Suggestions from the membership has been encouraged from the beginning of the process. Please visit the web site if you would like more information or would like to make a suggestion.