CHILLIWACK CURLING CLUB

MINUTES

2012 SPRING ANNUAL GENERAL MEETING - May 31, 2012

 

1.0 – Call to Order

                The Spring General Meeting of the Chilliwack Curling Club was held on Thursday, May 31, 2012 at the Chilliwack Curling     Club. President Kim McLandress called the meeting to order at 7:20 pm. There were 31 members present.

 

2.0  -  Minutes:

 

Moved by Larry Simpson, seconded by Vic Martens

That the Minutes of the 2011 Spring Annual General Meeting be adopted. Carried

 

3.0 -  Adoption of Change to Bylaws

 

                      Current Bylaw:

        5.      Vacancies. If a Director resigns his or her office or otherwise ceases to hold office, the remaining Directors     may appoint a member to take the place of the former director

 

Proposed Bylaw:

        5.      Vacancies. If a Director resigns his or her office or otherwise ceases to hold office, the remaining Directors     may appoint a member to take the place of the former director. If a Director is absent for 3 consecutive meetings

                                of  the Board of Directors, the President shall contact the Director and report to the Board of Directors. The                                              remaining Directors may declare the office vacant and appoint a member to take the place of the former director

 

Moved by Larry Legault, seconded by Claude Latullipe.

That the Change to Bylaws be adopted.  Carried.

 

4.0  - President’s Remarks:    Kim McLandress

 

Thank you for the priviledge of serving on this board.  Thanks to the staff, Bruce and the directors.  We are definitely a team.  I am honoured to serve as President and appreciate the opportunity this year.  Thanks to the best curling members – you are amazing.

 

5.0 -  Financial Report:

 

Keith Britz presented the financial report on behalf of Meyers, Norris & Penny.

Copies were given out to members for review.

Moved by Dave Stephenson, seconded by Gail Simpson

That the financial report be adopted as reviewed. Carried

 

6.0 - Manager’s Report: Bruce Renwick

 

1. The club had a very busy and successful year, although some of the leagues were down a little bit.  The day leagues seem to be dwindling a little bit and we need to try to come up with some new and innovative ways to bring these leagues back up to their capacities and maybe create some new ones.  This is something that all club members need to help out in by encouraging new people to take up our game.  If we all brought a new friend out next season we would be bursting at the seams.  On that note we did start a new novice league on Sunday nights last season and it had 10 teams to start the full season of curling.  We are starting a “Getting Started In curling “ League next fall with a very structured 10 week instruction by paid instructors and then 10 weeks of playing with at least one instructor on each sheet during the games to help and answer questions.  We are still looking for instructors if you would like to help.  We are going to change the format of the Thursday night Men’s league to 4 boxes rather than 2 divisions next year to try to build that league back to 24 teams.  Kim McLandress has spearheaded a new Ladies Thursday afternoon league which will begin in the fall to enthusiastic interest.  The Thursday Social league has moved their time forward by an hour in order to free up a block of time we can offer to all of the schools for next season.  We had over 600 hundred school kids try our sport last season and I would like to see that figure go to over 1000 next year.  The club is purchasing its own set of rocks and rings and we hope to possibly get out into the schools next fall and out to public events to bring more exposure to us.  We all need to start to think outside of the box a little bit in order to market our sport and our club to encourage new people to take up our game and join our club so we can keep it strong in the future.  Our building is 60 years old and we will need to keep it busy in order to start saving towards a new building.  Unfortunately gone are the days of much Government help with new infrastructure expenditures.

2.  Pro shop sales were strong again this season and part of it is the new curlers purchasing equipment for the first time.  Statistically the average new curler spends $4200.00 in their first 8 years of curling between dues and equipment.  You can tack their bar and food on top of this!  Bar sales were very similar to last season’s so we are still holding our own with the new liquor laws.

 

3. Rentals - We have 7 rentals booked in the club over the off season so the club should be well used over the summer months.

 

4.  League entry forms were emailed out with the news letter.  Please ensure that you have one person’s dues mailed in by August 15 to hold your spot from last season.  Night leagues will begin on Sept. 17 and we will be holding a fun Friday night and Saturday “Ice Breaker” bonspiel on Sept. 14 & 15 next fall.

 

5. Staffing – I would like to thank my staff for all their hard work especially James.  It only took 15 years, but I think we finally found a keeper.  We not only don’t have to clean the ice any more I think that the ice was as good as it ever has been and clean to boot.  James, Lou and Steph will return next season with Mark finding fulltime work and Kris finding that one job was more to her liking.  We will probably hire one more part time staff next season as our club continues to grow.

 

6.  I would like to thank all the club members that volunteered their time this season.  The  Board of Directors has restructured some of the committees and jobs and are moving in a positive direction in order to keep our club at the forefront of curling.  They will be helping implement a number of new ideas that we have come up with from the Business of Curling Symposium that Wendi Prinse and I attended in Vancouver in late April.  Larry Legault has done an amazing job in the “IT” department building a fantastic and useful club data base as well as building and maintaining a first class website.  Maria Mailloux and Donna Allan, as well as their helpers, who spearheaded the Junior program after Peter Lui left us.  Glen Ford for giving up his Sunday’s in order to open up for members to practice.  For those of you who took advantage of this, he drinks Cream Ale.  But most of all, the club members that just do what needs to be done. 

 

7.0 - COMMITTEE REPORTS:

 

Printed & Distributed. 

 

8.0 - Elections: Bob Burke

               

A call for nominations to fill the five vacancies was made. Four members allowed their names stand for election and were proclaimed by Acclamation:

                                                Kim McLandress                  Fred Snooks

                                                Neil Long                               Dave Stephenson

                                                 

Directors returning:            Andre Anglehart                   Lenneke Bowles                    Adam Dyck                           

                                                Gord Jackson                        Larry Legault                         Bobby Neid

                                                Wendi Prinse                       Gary Roberts

                                               

9.0 - Appointment of Accountants:

 

Motion:

Made by Lynne Burger seconded by Dave Stephenson

That the Club continue with MNP as accountants for the upcoming year, 2012-2013. Carried.

 

Claude Latullipe adjourned the meeting at 8:02 pm.

 

 

Wendi Prinse

Secretary