CHILLIWACK CURLING CLUB -BOARD OF DIRECTORS MEETING – July 20, 2015 @ 7:10 pm

Present:  Andre Anglehart, Norm Estey, Joanne Kern, Larry Legault, Bobby Neid, Wendi Prinse, Bruce Renwick, Gary Roberts,

Regrets:  Neil Long, Fred Snooks

Absent: Lenneke Bowles, Adam Dyck, Dave Stephenson

 

 

ITEM

ACTION

ACTION NEEDED

1.        Agenda

Approval of Agenda –

 

 

 

2.       Minutes

 

Approval of Minutes – May 6th moved by Gary & 2nd by Bobby to accept as presented. Carried

 

Approval of Minutes – May 29th moved by Andre & 2nd by Joanne to accept as amended. Carried

 

 

3. Business

    arising from 

    the minutes

None

 

 

 

4. Correspondence

None

 

 

 

5. Old Business

 

05.1 Committee Memberships  (chairpersons underlined)

 

Awards & Bursaries:  Wendi, Fred, Andre

Bonspiels – Larry, Andre, Dave, Fred, Norm, Gary

Building – Fred, Andre, Dave, Gary, Adam

Executive – Larry, Andre, Lenneke, Wendi

Finance – Lenneke, Bobby, Wendi

Ice Conditions – Adam, Andre, Fred

Juniors & Clinics - _______, Norm, Neil, Joanne

Membership – Bobby, Andre, Neil,  Norm, Joanne

Social – Andre, Adam, Bobby, Neil

New Building, Bruce, Larry, Gary, Andre, Wayne McAlpine,

Len Rae, Rob Garf, Rick Jones, Maters Rep & Day Ladies rep.

 

 

 

 

05.2 Membership Fees – voted conducted and carried by email to increase membership fees.

 

 

 

6. New Business

 

6.1 – Liquor Prices – it was moved by Andre & 2nd by Joanne to raise the prices by 25 cents.  Carried.  A request for new laminated signs for the shelves please.

 

 

 

 

6.2 Spare Fee Review – some members had expressed concerns over this matter.  After some discussion, it was agreed that we will maintain the current policy.

 

 

 

6.3 Term Lengths of Recently Elected members – Norm will be taking the 2 year term and the other elected directors (Dave, Joanne, Neil & Fred) will take the three year term.

 

 

 

6.4 Prank Phone Calls – no further calls are being received.  The website has been updated and membership list access now requires a username and password.

 

 

 

8. Manager’s

    Report

Bruce had very little to report.  No rentals in July.  Jane Adams retirement party in August.  On June 18, Ken, Janet & Bruce took the Basic Refrigeration Safety Awareness Test to comply with regulations.

 

 

 

9. Committee

     Reports

9.1 – Executives Committee – no meeting

     9.1.1 – Icemaker’s Contract – done by email.  Larry met

with James and he has signed a 3 year contract.   Salary with

Cost of Living for each of 3 years.  Deleted the Power Engineer

clause as it has been completed.

 

 

 

9.2 Building/ Facility Enhancement Committee

      9.2.1 – Work Party?– plan to do paint touch up in middle of

August.  Dehumidifiers are needed.  Bruce getting new quotes. 

Should be installed before ice painting.  May need to be done by

 Email discussion.  A new one is approx. $30k installed.  Norm

wondered if they could be re-built?  Gary may have one to sell.

 

 

 

9.3 Finance & Revenue Generation Committee

      9.3.1 – Larry & Andre calling Advertisers

      9.3.2 – Bruce to update price brochure to put on website

 

 

 

9.4 Membership Recruitment & Retention Committee – Fall

Leisure Guide information due end of July.

       9.4.1 – Party in the Park – August 14th – Norm Estey

                    Aug 21st Bruce.

                    Wendi to update brochure. 

                    Will need tables & borrow Wendi’s tent. 

                    Timing 4-9 pm. 

 

 

9.5 Juniors & Clinics Committee

       9.5.1. – Adult Clinic – Sept 15-17 – Wendi to confirm

       Rick & Doreen Jones.

 

 

9.6 Social Committee

       9.6.1. – Mixers.  Suggestion of a $5.00/ea bi-monthly drop

       in with band & pizza.  Bobby & Andre to organize.  

      Golf Tournament was a great success. Thanks to Larry and

       Lou.  Good feedback and good meal.  We made a small

       profit.  Good job on Prizes.  Next event is Top Dog.

 

 

9.7 New Building Committee

      9.7.1 – Report on first meeting with city – was this morning. 

They are in the process of hiring a consultant in 2016 to prepare

a budget.  RTF in 2017 and construction start in March 2018. 

Should take 8-10 months to building.  We have 4 more seasons

 here. 

      9.7.2 – our costs – Lenneke is working on a list.  We may

look at issuing debentures again as a possible form of fund

raising.

 

 

9.8 Bursaries & Awards – tabled

   

 

 

10. Remarks

 

10.1 Past / Vice President – no remarks

 

 

 

 

10.2 President – Thanks for electing me.  I appreciate it.  The website dataset host no longer supports the software we were using.  I have now got it all changed over.  Looking forward to this year.  Ice plant turns on in 4 weeks.

 

 

11. In Camera

Session

 

 

 

 

12.Next Meeting

 

 

Monday, August 24, 2015

 

 

13.Adjournment

 

Meeting adjourned at 8:30 pm