CHILLIWACK CURLING CLUB -BOARD OF DIRECTORS MEETING – Sep 3, 2014 @ 7:00 pm

Present: Andre Anglehart, Lenneke Bowles, Adam Dyck, Rob Garf, Larry Legault, Kim Mclandress, Wendi Prinse, Bruce Renwick, Gary Roberts, Fred Snooks,

Regrets: Neil Long, Bobby Neid, Dave Stephenson

Absent:

ITEM	ACTION	ACTION NEEDED
01. Agenda	Approval of Agenda – moved by Kim & 2^nd by Lenneke to accept as presented. Carried.
02. Minutes	Approval of Minutes – moved by Larry & 2^nd by Kim to accept as amended. Carried
03. Correspondence	Review - none
04. Old Business	04.1 Little Rockers Shirts – n/a
	04.2 Roof leak repair – Adam identified some other things that should be looked at on the roof.	Adam to give Bruce the Pictures
	04.3 Advertising – in progress. In Ice done and looking good. Most are reconfirming.
	04.4 Car Sticker – Agreed that it should have our logo and “I Curling” Size approx 3” x 8”.	Wendi to get 2 quotes
05. New Business	none
06. Curl BC Report	No report
07. Manager’s Report	1. Under ice pipes were repaired and 100 gallons of brine was added to the system before firing the plant on August 25. Oil was changed in both compressors as a bi annual maintenance procedure. The filters in the under floor heating/compressor cooling system were cleaned also. The dehumidifiers were started at the same time and one dehumidifier compressor needs replacing. We have a quote for just under $5000.00 for a used ( 1988 ) compressor motor and quotes for a new compressor are being researched. At this time we will run with one compressor to see if it can handle the whole ice shed. I informed the City that we patched the roof for $9000.00 and that we need work on the dehumidifier hoping this will speed the process for the construction of the new facility. 2. Ice painting will be done on Sept. 8 and 9 with James lining up his of volunteers. He will have the ice ready for the Open House on Sept. 13 at 1 pm. 3. Proshop stock should arrive late this week or early next week in for the start of the season. 4. Newspaper ads have been placed for 2 times next week about the “Open House”, Clinic and league openings. We will place one the following week for Juniors and Day leagues. 5. Emails have been sent to the members about the Open House as well as the new incentives for new members. We will add a line to the membership form to state who referred them for club buck and free league dues draw. 6. Glen Ford has agreed to teach private lessons this season for singles or groups of up to four people. He will be taking booking directly or through the office. 7. I have sent out an email asking for help with the Open House. 8. We are ready to start the season. Any questions or concerns?
08. Rocks n’ Rings	No report
09. Reports	09.1 Executive – no report
	09.2 Finance/Treasurer & Revenue Generation – no formal report. Lenneke reported that we will receive a Grant of $34,700.00. $11700 to Junior Program, $15k to Senior Program and $8K for operating expenses.
	09.4 Bonspiels & Leagues – Larry reported that we have a few new teams, Mon. Rec. is up, Wed. almost full, Fri. Social down, Mixed Doubles only 3 teams, Thurs. Men’s 2 groups instead of 4 this year. Numbers look positive and overall we are up.
	09.4 Juniors & Clinics - Bruce advised that we received $1200 from Via Sport for our Saturday Morning Program. Wendi reported Rick and Doreen will run Evening Clinic.
	09.5 Social – Andre would like the committee to meet to organize the events. Need lots of volunteers
	09.6 Membership Recruitment & Retention. – Good ad in the Leisure Guide.
	09.7 – Building / facility Enhancement – Fred reported that we have a new look on the ice with no boards and fewer benches. New benches look good. Suggested we enforce no smoking on upstairs landings – try the 2^nd landing instead. One camera doesn’t work and will need looking into. Coke Clock needs to come down and board agreed to do a Silent Auction for members to have an opportunity to buy it. Gary did a good job on the puck board.
10. Remarks	10.1 Past President – Kim is looking forward to this year.
	10.2 Vice-President – Larry is glad Bruce is back after his summer holidays.
	10.3 President – Andre is excited to start the year. Can’t believe it is Here already.
11. In Camera Session
12.Next Meeting	Oct 1^st, 2014 @ 7:00 pm
13.Adjournment	Adjourned at 7:42 pm.