CHILLIWACK CURLING CLUB -BOARD OF DIRECTORS MEETING – April 16, 2014 @ 7:00 pm

Present: Andre Anglehart, Lenneke Bowles, Adam Dyck, Larry Legault, Neil Long, Bobby Neid, Wendi Prinse, Bruce Renwick, Gary Roberts, Fred Snooks, Dave Stephenson

Regrets: Kim McLandress

Absent: Bree Hankins

ITEM	ACTION	ACTION NEEDED
01. Agenda	Approval of Agenda – moved by Lenneke & 2^nd by Gary to accept as presented. Carried.
02. Minutes	Approval of Minutes – Mar 19, 2014 - Tabled
03. Correspondence	Review - none
04. Old Business	04.1 AGM Committee Reports – Andre reminded everyone to get these in ASAP please.
	04.2 Code of Ethics sign – should be up by next year. Room in Budget.
	04.3 Little Rockets T-Shirts – Neil should have a draft picture next week. Quotes: Front $11, front & back $17 with a discount should be about $14 each. If we order 150 – approx cost $2100. Will have our logo and suggested sizes XS – XXL (adult shirts)
	04.4 – Recruit a member campaign. It was moved by Dave and 2^nd by Lenneke that we $25 Club Bucks to existing member for each successful new membership along with one entry in a draw for free league fees. Carried. Program will run for 2 years and then be evaluated.	Wendi to create a form for tracking.
05. New Business	05.1 Smoking – Bruce will get signs to remind people to go to bottom landing.
	05.2 Canadian Police Championship 2016 – Bruce received a request from Dale Hockley to host this event. They have their own committee and are only looking for donation of ice. It will be for 8 days during the last week of March. It was moved by Fred and 2^nd by Adam that we host this event. Carried.
06. Curl BC Report	Dave reported that it was a short meeting and they are looking for 2 governors. The AGM will be held on Jun 14^th in Coquitlam. Reminder about Curl BC Awards nominations. Need to be submitted to Penny Bartel by April 30^th. Their next meeting will be in September.
07. Manager’s Report	1. Plant shut down March 28 after last game played. Redline Refrigeration has done annual shut down of ammonia system. Some work to be done at start up includes changing oil on both ammonia compressors, cleaning the oil collars, changing 3 relief valves on oil pots and receiver drum. Standard preventative maintenance. 2. Ice machine blades have been shipped to Dr. Saw in Winnipeg for sharpening. Ice paint has been ordered for new season. Jet Ice tanks have been ordered for the fall. We will build the ice with the existing tanks and change over before painting. All ice has melted and paint pushed into header trenches. Header trench will need to be cleaned out this summer when everything is dry. 3. Pro shop orders and final year end inventories are in the process of completion. 4. Summer rentals at this point- April -2/May-2/June-0/July 0/August 2. 2016 Canadian Police Championships Dale Hockley has been granted approval to host the 2016 Canadian Police Championships at our club either in the last week of March or the first week of April 2016. The past 2 years clubs have been donating their ice time for this event which requires 8 days of ice time. With some juggling around of year end bonspiel schedules we would be able to run this during the last week of March along with interleague play and Drain the Keg night. The staffing costs would be relatively the same, perhaps a little higher, as would the hydro costs during this week. Although the club has not done a donation of ice time for such a big event we have hosted high school and playdown events with no ice fees being charged and I definitely wouldn’t like to see this become a regular occurrence of donated ice for playdowns or charity events. The increased bar and food sales during this week of normally empty daytime may cover any costs associated with hosting this event. The community exposure of hosting a National Event such as this may bode well with the City in our upcoming negotiations. If we decide to host this I would suggest another year away from hosting anything for Curl BC
08. Rocks n’ Rings	Wendi advised that she will be doing this for Curl BC for one more year and that they will need to recruit. She will still be available to do this on behalf of our Club as we own the Rocks and the club now owns a portable rink.
09. Reports	09.1 Executive – no report
	09.2 Awards – Kim has emailed the club membership about these opportunities & that the applications are due by end of May.
	09.3 Finance/Treasurer & Revenue Generation - other income includes 7500 from BC Hydro, Chwk Foundations & Masters 3000 - Seems to be low on bonspiels by 17,000. Bruce advised there is still some posting to do which should clear that up - repairs down - admin expense is up in advertising by 1500 - Bar & Pro shop – slightly down but league fees up - no gaming grant – too cash rich . It was moved by Lenneke and 2^nd by Larry that we Restrict $100,000 for Land/Buildings and $20,000 for Future capital acquisitions. Carried.
	09.4 Bonspiels & Leagues – League champions are determined. Results are posted on website. Glassware is coming.
	09.5 Juniors & Clinics 2014/15 Season – Mondays – 3:15 – 4:15 Little Rockers - Thursdays -3:30 – 5:30 Juniors
	09.6 Social – Kim will be sending out an email with information and request for volunteers.
	09.7 membership Recruitment & Retention - nothing further
	09.8 Building & Facility Enhancement – Fred reported that: - roof is leaking and will need to be fixed this summer. Bruce to meet with Russ to get some options for short term fix. - removal of ice dividers to happen in early June. Will also need to figure out something to keep benches.
10. Remarks	10.1 Past President – Kim – n/a
	10.2 Vice-President - Larry – thank you for the Sports Hero Nomination. Award will be presented on May 7^th. He have extra invites
	10.3 President – Andre – Reminder about Committee Reports
11. In Camera Session
12.Next Meeting	Wednesday May 14^th @ 7:00 pm AGM – May 29^th @ 7:00 pm
13.Adjournment	Meeting adjourned by Andre @ 8:19 pm.