CHILLIWACK CURLING CLUB -BOARD OF DIRECTORS MEETING – March 19, 2014 @ 7:05 pm

Present: Andre Anglehart, Adam Dyck, Bree Hankins, Larry Legault, Kim Mclandress, Wendi Prinse, Bruce Renwick, Fred Snooks, Dave Stephenson

Regrets: Lenneke Bowles, Bobby Neid

Absent: Neil Long, Gary Roberts

ITEM	ACTION	ACTION NEEDED
01. Agenda	Approval of Agenda – moved by Larry & 2^nd by Adam to accept as amended. Carried.
02. Minutes	Approval of Minutes – Feb 19/14 – moved by Larry & 2^nd by Bree to accept as presented. Carried
03. Correspondence	Review – Request for Donation from Bowls of Hope - Thank you from Tom McKay – President Richmond curling Club – re Spring Mixed Spiel - Thank you from Rick Sedola – re Spring Mixed Spiel - Request from Day Ladies to operate the snack bar - Request for funding from Simpson/Allan team re PCMCA/BCMCA combined Mixed masters Champsionships to be held Mar 11-13, 2014 in Chase. Approved & given to Bruce to issue cheque
04. Old Business	04.1 AGM Elections – all retiring directors have agreed to let their names stand.
	04.2 Code of Ethics – tabled
	04.3 Little Rockers T-Shirts – tabled
05. New Business	05.1 Snack Bar – there has been some difficulty filling shifts and it was suggested a few limited spots could be filled by members from other leagues for a discount. The Day ladies have no objections as this point and will discuss as it may affect income and would be for a trial period. Options #1 – compensate others with club bucks as well as those who go over and above mandatory obligations in kitchen. Option #2 Another option might be to look t leasing out the kitchen in the future OR compensate others with club bucks when they do shifts. It was also discussed to consider creating another day league that does not have mandatory kitchen duties. This could help our daytime numbers.
	05.2 Day Ladies Request – It was moved by Larry and 2^nd by Dave that we approve their request to operate the kitchen.	Wendi to send letter
	05.3 Bowls of Hope – Bruce will contact Gold line to see if he can get a broom donation. It was moved by Dave & 2^nd by Bree that we donate a broom and 2 x 1 hour lessons from Bruce. Carried
06. Curl BC Report	Report – Dave reported that the following were discussion topics as the recent meeting: - Accessing Grants - Gaming Grants - Still need hosts for Women’s Open & Regional Senior Ladies
07. Manager’s Report	1. Open house had 17 on Saturday and 39 on Sunday. Thanks to all the volunteers that came out and helped. 2. Unaudited ATM numbers since installation on Dec. 4, 2013-1575 transactions and over $80,000.00 dispensed 3. Larry Legault and Donna Allan will receive will receive Community Sport Hero Awards this Spring from the City. 4. Leagues winding down and interleague playoffs scheduled for next week. 5. Ladies entry to the BC Club Challenge will be refunded. They are very disappointed with the club as this would have been the first year with all Lower Mainland clubs participating. The number of entries into these events helps to convince Dominion Insurance to keep fund this program. 6. I met with Gord Pederson and Ryan Mulligan for an hour on Monday in regards to what the club would like to see for a new facility. We are scheduled for the end of this decade, but if monies come available we need to have a concept, footprint and preliminary budget prepared. Canada turns 150 years old in 2017 and there is usually infrastructure money available at this time. They are extremely happy with how well utilized and maintained this building is and want to keep this relationship going forth. I think we will be relocated at this location but they are promising nothing at this time.
08. Rocks n’ Rings	Wendi reported that she did 4 x 1 hour this month for ASSI which is an after school sports program here in Chilliwack. Next month she is schedule for 3 full days.
09. Reports	09.1 Executive – no report
	09.2 Finance/Treasurer & Revenue Generation – no report
	09.3 Bonspiel & Leagues – Spring Mixed went quite well with 34 teams. Need to tweak late draw next year. Profit approx $760. - interclub – 4 m3ns, 2 Ladies 5 Mixed and 1 more possible Mixed team - Monday dinner league – should ne full next year - wed & Thurs Men’s – should be full next year - Mon Re c- may need 2 draws for next year - getting started will run on Sundays 2- 4
	09.4 Juniors & Clinics – Junior program finished up last week. Thanks to Maria & Donna and volunteers.
	09.5 Social - Golf will be June 1^st @ Kinkora at 9:00 am with the meal to follow at the club. Need prizes and volunteers. Cost will be $40. Larry did posters
	09.6 Membership recruitment & Retention - Bobby presented a proposal for a 2 year program. Please read and be prepared to discuss next meeting.
	09.7 Building / Facility Enhancement – Masters donation suggestions could include – Roof leak on sheet 4. Get an estimate for a membrane.
10. Remarks	10.1 Past President – Kim - thanks Andre to keeping the meeting on time. Thanks Bruce for refreshing changes at our club.
	10.2 Vice-President - Larry – thanks for the nominations
	09.3 President – Andre – thanks to everyone for a great year. I enjoyed it.
11. In Camera Session
12.Next Meeting	April 16 @ 7:00 pm
12.Adjournment