CHILLIWACK CURLING CLUB -BOARD OF DIRECTORS MEETING – February 19, 2014 @ 7:00 pm

Present: Andre Anglehart, Lenneke Bowles, Adam Dyck, Bree Hankins, Larry Legault, Neil Long, Kim Mclandress, Bobby Neid, Wendi Prinse, Bruce Renwick, Gary Roberts, Fred Snooks, Dave Stephenson

Regrets:

Absent:

ITEM	ACTION	ACTION NEEDED
01. Agenda	Approval of Agenda – moved by Dave & 2^nd by Lenneke to accept as amended. Carried.
02. Minutes	Approval of Minutes – Jan 22/14 – moved by Larry & 2^nd by Neil to accept as presented. Carried
03. Correspondence	- Active for Life – Nomination application for Community Sports Hero. Board agreed to submit Larry Legault & Doreen Jones - Chilliwack Foundation – letter of successful grant application and funding - Funding Request from Sr. Women for Provincials for $300. Team consists of Lisa Deputan, Laura Wigham, Janet Klebe and Jane Adam. - Membership Applications received from Eugene Dennis & Karen Dennis. Moved by Dave & 2^nd by Lenneke to accept. Carried.
04. Old Business	04.1 Little Rockers Shirts – Neil reported that he called Jim Vermeer and is waiting for call back. It was suggested to have our club Logo on the front and the word curling down one sleeve. Will order 100 shirts in various sizes and will be available for next season’s start.
	04.2 – ice Dividers – Neil asked if curlers don’t like them out can they be reinstalled? Yes – but will have to wait for the next season.
05. New Business	05.1 Tips Jar at the Bar – letter received from member with regards to clarification on Junior tip jar and regular tip jar and who benefits from the regular tip jar. Junior Tip jar is to be out during regular league play. Other tip jar goes out during bonspiels and private functions and funds from this one may be taken by the bartenders on duty at that time. Moved by Dave and 2^nd by Gary. Carried. Email to be sent to membership as a reminder.
	05.2 AGM & Elections – coming soon. Traditionally last Thursday of May which is the 29^th this year? Up for 3 year election will be Lenneke Bowles, Bree Hankins, Bobby Neid & Wendi Prinse. Rob Garf and Steve Waher have agreed to let their names stand. Kim will be Chair of Nominating Committee (traditionally done by immediate past president).
06. Curl BC Report	Bruce, Andre & Dave attended. Dave reported that the following Playdowns still need homes – Sr. Women’s & Women’s Open. The Women’s Roaming inaugural event will be hosted by Royal City and is looking for other homes after that. Discussion on long playing non-timed events – take too long. Bruce is sending a letter about club borne costs for events. The board agreed not to accept an event this year. We’ve done enough recently
07. Manager’s Report	1. Dates for next season circulated to leagues with some proposed changes to start times, days and leagues for review and suggestions. Response date for changes set for March 13. 2. Still chasing a few people for dues. Will continue to do so and will not allow any delinquent people from this year to start next season until arrears are paid plus next seasons dues. I have hung lists for teams to sign in regards to returning next season on all the score sheets. 3. 5 groups of School kids to come as well as two groups of Japanese Exchange students coming March 21. 4. Newspaper ad scheduled for this Friday for the open House. Still short a few people for Sunday. If we are qualified for Provincials or knocked out I will be back for Sunday. I have staff scheduled for both days. I have started a list of people to call in the fall that have contacted the club about curling. 5. Pro shop stock reduction sale starts tomorrow, but fortunately stock is in pretty good shape so very few items will need to be reduced.
08. Rocks & Rings	Wendi reported that she attended the following schools in February – Strathcona, Coquihalla (Hope), Tyson & Watson. Next month – Sports Participation program will be doing 1 hour after school at McCammon, Robertson, Central & Bernard.
09. Reports	09.1 – Executive – n/a
	09.2 - Finance/Treasurer & Revenue Generation - Other income includes $7500 from BC Hydro Rebate, $1670 Chwk Foundation Grant & $3000 from Masters. - repairs last year included $10,000 with Redline Refrigeration - no gaming grant – too cash rich – should look at setting up a “reserve “ by year end - pro shop is down, end of last year cleaned out old stock
	09.3 Bonspiels & Leagues – Larry reported that the men’s bonspiel had 32 teams. There was a drop in 50/50 Revenue but a new Fishing raffle was introduced. Banquet was a new caterer – food was excellent but ran short. Profit est. $1900. Bar sales were down as well. Need to make some schedule adjustments for next year. D event was well received. - Thursday night league – top 4 round robin, 5^th & 6^th – cross over matches.
	09.4 Juniors & Clinics – next week last week.
	09.5 Social - Kim suggested we look at at Halloween event this year as it falls on a weekend night.
	09.6 Membership Recruitment & Retention: Bobby reported on Open house this weekend and upcoming Leisure Guide adv. Need to look at a summer recruitment plan and possibly a referral plan. Not looking to participate at Party in the Park but did suggest the Chilliwack Fair in August.
	09.7 Building / Facility Enhancement – Fred reported that - installed new measuring sticks and hangers - new clock has been installed - old clock – suggested we do a silent auction box with highest winner taking home the prize - No parking sign – needs to be hung outside near the gas meter - problems with one updates TV – is a cable issue and Fred will look Into it - passed our Fire Dept. inspection today.
10. Remarks	10.1 Past President Kim - none
	10.2 Vice-President Larry - will be there for Open House on Saturday
	10.3 President Andre – We have a full board tonight. Nice to see everyone.
10. In Camera Session
11.Next Meeting	March 19^th @ 7:00 pm
12.Adjournment	Adjourned at 8:14 pm by Andre