CHILLIWACK CURLING CLUB -BOARD OF DIRECTORS MEETING – January 22, 2014 @ 7:00 pm

Present: Andre Anglehart, Lenneke Bowles, Adam Dyck, Bree Hankins, Larry Legault, Neil Long, Kim Mclandress, Wendi Prinse, Bruce Renwick, Gary Roberts, Fred Snooks, Dave Stephenson

Regrets:

Absent: Bobby Neid

ITEM	ACTION	ACTION NEEDED
01. Agenda	Approval of Agenda – moved by Dave & 2^nd by Lenneke to accept as amended. Carried.
02. Minutes	Approval of Minutes – Dec 11/13 – moved by Kim & 2^nd by Fred to accept as presented. Carried
03. Correspondence	- Thank you note from Team Tardi for hosting the Juvenile Playdowns at the last minute. - Membership request from James Michayluk. Moved by Larry & 2^nd by Dave to accept. Carried
04. Old Business	04.1 No Parking Signs. Bruce reported that it has been found and will be installed shortly.
05. New Business	05.1 Remove Benches, Dividers and change side boards. Fred brought this to the attention of the board and there was much discussion. These changes would be better for ice maker and help to make more consistent ice across all sheets. It also assists in flooding. James had suggested removable benches and board agreed that was a good idea. It was suggested that we double up size of side boards from 1x6 to 2-1x6. It was moved by Fred and 2^nd by Larry that we remove dividers and change side boards next summer before next season. Carried.
	05.2 Purchase a new ice scraper $10,000.00. Bruce explained this is more of a want than a need. Ours doesn’t really need replacing at this time. We should keep an eye out for a grant to purchase this down the road.
	05.3 New Ice Monitoring System $6000.00. Again, something to look at for the new building.
	05.4 Car window decals. Quotes from Prime Signs were presented. Agreed we should host a contest for design/content. Deadline end of March. Prize would be $50 Club Bucks	Wendi to email membership
	05.5 – Lil Rockers T-Shirts. Bruce spoke with Jim Vermeer but no progress made. We need to decide content. Wendi suggested the word curling down a long sleeved shirt. I throw Rocks at houses was suggested along with our club logo. T shirt colours were discussed. Board agreed that it should be for ALL Junior curlers in our program and will try to get the shirts ordered for next October start.	Neil to call Jim
06. BC Junior Provincial	Wendi reported that this was a great event. Received many compliments and Thank yous. We had over 150 volunteers putting in hundreds of hours of work. Teams had a good time. Our Club presented well. Sportsnet indicated that ours is one of the best rinks they have been too. Thanks to everyone.
07. Curl BC Report	Dave reported that the meeting was last Sunday. Playdowns discussion on changing format due to small rinks and in some cases, lower numbers of teams. They are looking for a Governor at Large with a financial background to join their board. Criminal record checks for volunteers are usually free. Royal City has started a Roaming Ladies Bonspiel which they hope will be hosted on the same weekend but a different club each year. Purpose is to encourage an increase in interest in Ladies curling which has been on the decline for a number of years. Next meeting will be at Marpole on Feb 16^th. Theme is Hosting Playdowns and all Managers and Presidents are invited to attend.
08. Manager’s Report	Bruce reported that it will be a very busy schedule over February and March with 13 school groups, Wedler Corp, ICBC, Dart competition and Men’s bonspiel. Also the Kiwanis and Spring Mixed. He is working on getting a few more corporate events booked as well. Working with Maria to host a Jr. Bonspiel here on Feb 15/16 as the one in Golden Ears has been cancelled. We had 4 teams wishing to participate. Open House – Feb 22 & 23 – 1-5 PM All league fees should now be in. New pump on condenser before Christmas cost $3400 New light over exit Digital clock ordered with 8 inch numbers. $266.81 No parking sign to be installed by gas meter Digital Reader board – will get more info Chwk Foundation grant secured and Indoor Curling Floor board has been ordered. We can then take Rocks n’ Rings to more events. Need Hangers for measuring sticks	Bruce indicated we need bartenders for ICBC event. Fred to arrange to make hangers
09. Rocks n’ Rings	Wendi reported that she had 7 days booked this month, 4 in February and 4 in March. Was at Strathcona Elementary today and their Grade 6 class will be here on Friday afternoon. Presented at a Guides Group this week and Andre reported that 12 of the 19 were interested in coming to the rink to try it out as well.
10. Reports	10.1 Executive – We met last month to discuss Christmas bonuses which have been paid. Also agreed that this figure would be tied to approximately 10% of the monthly salary in future.
	10.2 Finance/Treasurer & Revenue Generation - other income includes $7500 from BC Hydro and $1670 from Chwk Foundation and $3000 from Masters - league fees are down $7000 in Friday (Getting started) and $4000 in masters - repairs down from last year - no gaming grant – too cash rich - pro shop is down but end of last year cleaned out old stock
	10.3 Awards – Frank Jamieson – new plate is ready to install on Broom this week. Recipient very grateful as he knew Frank.
	10.4 Bonspiels & Leagues – Larry reported that there were 18 teams for the Chillispiel which conflicted with Langley mixed which was subsequently cancelled. We made approx $460 profit. Need more teams next year. Suggested a possible switch with ICBC next year. Leagues going fine for 2^nd half.
	10.5 Juniors & Clinics – Bruce reported about the possible Junior Spiel on Feb 15 /16. Larry & Wendi offered to help.
	10.6 Social – Kim asked about Drain the Keg duties needed. Bruce indicated we needed bartenders. It will be on March 28^th. There will be no Super Bowl event this year as it conflicts with the Junior Spiel plans.
	10.7 membership Recruitment & Retention – no report
	10.8 Building / Facility Enhancement. Fred reported that there were some wires hanging in the upstairs lounge, possibly from removing Christmas decorations. He will tidy them up this week. Table legs were tightened downstairs.
11. Remarks	11.1 Past President - no report
	11.2 Vice-President - Larry reminded us that there were Super Bowl squares for sale with proceeds going to be split between Sandra Schmirler, Junior Curling and Frank Jamieson Bursary.
	11.3 President – Andre thanked Bruce, Larry & Wendi and the club for all the hard work put in for the Juniors. We made our club look good.
12. In Camera Session
13.Next Meeting	February 19, 2014 @ 7:00 pm
14.Adjournment	At 8:17 pm