CHILLIWACK CURLING CLUB -BOARD OF DIRECTORS MEETING – December 11, 2013

Present: Andre Anglehart, Lenneke Bowles, Larry Legault, Neil Long, Wendi Prinse, Bruce Renwick, Gary Roberts, Fred Snooks, Dave Stephenson

Regrets: Bree Hankins, Kim Mclandress

Absent: Adam Dyck, Bobby Neid

Meeting called to order at 7:03 PM

ITEM	ACTION	ACTION NEEDED
01. Agenda	Approval of Agenda – moved by Dave& 2^nd by Neil to accept as amended. Carried.
02. Minutes	Approval of Minutes – Nov 13/13 – moved by Fred & 2^nd by Dave to accept as presented. Carried
03. Correspondence	Membership refund request received from Baker Newby re: Norman Hantleman (deceased). Bruce indicated that this fine and reminded us that any requests received for memberships purchased after 2001 were non – refundable. New member requests received from: Jennifer Leavesley, Maggie Theodore & Chris Sanders. Moved by Larry & 2^nd by Dave to accept. Carried.
04. Old Business	04.1 Advertising – Andre reported it is all done. Bruce has sent out remaining invoices.
	04.2 Frank Jamieson Dinner – Nov. 23 – Larry reported that 72 tickets were sold, 61 meals served and our profit was $694.00 This included $155 from 50/50. There was an addition of funds missed from 2011 so total contribution this year will be $829.00.
05. New Business	05.1 Membership Redemption Request – see #03 above
	05.2 NO Parking signs – Neil suggested that we need one on the front of building.	Bruce to do this tomorrow.
	05.3 Suggestion for Bonspiel Notice – Neil asked why there was no Sr. Mixed speil. Do we need to be sending out notices to club managers and avoid scheduling issues? Bruce reported that the mangers have met together in the past to reschedule conflicts.
	05.4 – Family Day – will treat like other statutory holidays. Masters is cancelled during the day. Evening club will be open. Not sure about Nifty 50’s.
06. BC Junior Provincials	Wendi reported that everything is coming together. Terry Bodman in charge of officials. Wayne McAlpine in charge of ice & house. Laura Watson doing ceremonies. Stats course on Saturday and hoping to get all shifts filled. Bruce has done an amazing job of the sponsorship. Larry has done a terrific job with programs. It is going to be a great event. Thanks to the club and all the volunteers.
07. Curl BC Report	Dave reported that the meeting was on November 17^th. They talked about Poinsettia sales and possibly doing Frebye hams as a fundraiser near Easter. A reminder to get applications in for the International tankard. Grand Slam was not well attended and Curl BC is going to send letter re lack of / poor advertising. 55+ is a growing demographic in clubs. First Rock program is ongoing. Marpole Club will be open to April 15^th and drop ins are welcome. Optimist curling in their 25^th year. Next meeting with be at Royal City on Jan. 19.
08. Manager Report	- Poinsettia sales- we sold 204 plants this year. 198 plus 6 donation from Devry’s. $1123.88 profit -New lights are hung. Letter from Safety Authority is on file that no permit was necessary for this project. BC Hydro rebate process is in motion. Usually a couple of month process. Old Metal halide lights are all sold for $75.00 each. Thanks to Fred Snooks, Glen Street, Jack Short and James for helping complete this project. -Time clocks are all hung and tested in preparation for the Juniors. Thanks to Russ Knutson and Jack Short. Sportsnet has emailed their details that need completed before the event. I will be working with Fred Snooks and the Wayne McAlpine to complete as much as we can before they arrive on Dec. 30 for set up. Lighting crew will be working graveyard shifts next Tuesday and Wednesday night to hang trusses for lighting and cameras. I will stress that they are not to damage the ceiling and to repair anything that they do damage. They may require small cuts for chains to come through the ceiling depending on where the trusses end up in regards to light placement. Complete scrub of building top to bottom has been in progress for the past couple of weeks. All walls will be washed, Eddy Duffy is scheduled to clean the carpet in the bar on Dec. 21 and we will be putting a fresh coat of wax on the floors down stairs on Dec. 22. Front entrance lobby drywall will be patched and painted next week in time for the event as this is the first impression of everyone entering the building. I purchased a new carpet runner for the front entrance hallway as the old ones from the ice were worn out. Cost was $466.00 including taxes.
09. Rocks & Rings	Wendi reported that she was not doing any in December. Have 5 days booked in January and 3 in February. I will do this on behalf of the club for other events as well.
10. Reports	10.1 Executive – we will be meeting after this meeting tonight
	10.2 Finance / Treasurer & revenue Generation . Lenneke reported that the bar and Pro shop are both down some. There was a large sale last year to clear inventory. Leagues are down a little and expenses are generally down as well. Repair and Maintenance down as refrigeration last year was approx $10,000. We want to segregate funds if we want to be successful with future grant applications. The grant application for the floor curling board is in process.
	10.3 Awards. Wendi reported that Kim has contacted Braeden. Wendi had contacted Ryan and his paperwork is coming.	Need to get a balance from Kim for the Frank Jamieson
	10.4 – Bonspiel & Leagues. Larry reported that most are now working on second half of schedules. The rest will start in January. New schedules will not be printed until January – postponed because of the Junior Prov. Programs. Chili Spiel only has 3 entries so far.
	10.5 – Juniors & Clinics – they are done for this year. Start again on January 7^th. Discussion about getting T-shirts for the Little Rockers and Juniors.	Bruce to get a quote from Jim Vermeer.
	10.6 Social – no report
	10.7 Membership Recruitment & Retention – no report
	10.8 Building / Facility Enhancements – Fred reported that one connection needs checking. It was suggested to do it next week while the lift was here. Golden Ears has tacky sheets on area behind hacks and Fred feels that this is the cleanest ice. Bruce advised they are fairly expensive. Suggested we send out a refresher email about awareness. The round tables are wobbly and should be looked at. Bruce said it is more the unevenness of the floor.	Bruce to get costs for next meeting.
1`. Remarks	11.1 Past President – when are Optimist tickets due? End of Season in March sometime.
	11.2 Vice-President - Made $225 from Grey Cup squares
	11.3 President – Andre asked Larry to attend the Junior Banquet as official representative of the Board of Directors. Also looking for information on bumper sticker quote.	Wendi to email sticker quote to Andre
12. In Camera Session
13.Next Meeting	To be emailed.
12.Adjournment	Andre adjourned the meeting at 8:17 pm