CHILLIWACK CURLING CLUB -BOARD OF DIRECTORS MEETING – Aug 21, 2013

Present: Andre Anglehart, Lenneke Bowles, Adam Dyck, Larry Legault, Wendi Prinse, Bruce Renwick, Gary Roberts, Save Stephenson

Regrets: Bree Hankins, Neil Long, Kim McLandress, Bobby Neid, Fred Snooks

Absent:

Meeting called to order at 7:10 pm

ITEM	ACTION	ACTION NEEDED
01. Agenda	Moved by Dave and 2^nd by Lenneke to accept agenda as presented. Carried.
02. Minutes	Moved by Dave and 2^nd by Larry to accept minutes of July 17, 2013 as presented. Carried.
03. Correspondence	Letter from Curl BC – Re Personal Accident Insurance. Our cost is $1.00 per curler on our active membership list and covers them if injured while curling. Moved by Dave and 2^nd by Larry to accept this. Carried	Wendi to complete paperwork and submit to Curl BC by Sept 15^th.
04. Old Business	04.1 Sports Registration Day – Chilliwack Mall. Sept 6-8^th. Wendi has had good response for volunteers. This is an opportunity to showcase our club, our sport and promote our Learn to Curl Leagues, Clinics and get more youth into curling. Curl BC has provided posters, press releases and other handouts. Wendi also mentioned our participation in the local Chilliwack Fair in August with the Indoor Curling set. She had 4 volunteers help and a couple of inquiries about Junior curling.	Wendi to get a banner sign from Prime Signs.
	04.2 Wall & Insulations Sheets 1 & 6. James is trying another idea using sand to fill some gaps that were discovered at the floor edge. We will re-visit insulation next year.
	4.3 Clinic Volunteers. Rick & Doreen Jones confirmed for Adult Clinic – Sept 17-19^th. Will need other helpers. Open House – Sept 14 6-8 pm and Sept 15 1-4 pm.
	4.4 Advertising. Andre has spoken with Kim and needs to call some returning sponsors.
05. New Business	05.1 Committees Executive: Andre, Kim, Lenneke, Larry, Wendi Finance / Treasurer & Revenue Generation Chair: Lenneke Committee: Kim & Wendi Building / Facility Enhancement Chair: Fred Committee: Gary, Andre, Dave, Adam Bonspiel & Leagues Chair: Larry Committee: Andre, Gary, Fred, Dave Membership Recruitment & Retention: Chair: Bree? Committee: Bobby, Neil? Juniors & Clinics: Chair: Wendi Committee: Marie Mailloux, Donna Allen Social Chair: Kim Committee: Bree, Adam, Bobby, Neil? Ice Conditions Chair: Adam Committee: Andre, Fred Awards: Chair: Kim Committee: Wendi, Fred	Andre to confirm Bree and Neil on various committees Wendi to confirm Marie & Donna on Juniors committee.
	05.2 Board member attendance – Andre to speak with Neil.
06. Curl BC Report	No report
07. Manager’s Report	- Plant ready to go August 27^th - Pro Shop orders should be here Sept 1 - Leagues – shaping up well. Thanks to Larry for the database. It made contacting people so much more efficient and quick this year. - Friday is going to be busy and may have to have 2 draws. Suggesting 6 end games. - 11 Teams for Mixed Doubles –it’s a go. - Monday night Open @ 4:30 – 8 teams - Will be painting ice on Sept 5, 6, & 7^th. - Will be stripping and waxing floors - Have painted the back outside and will be painting the front outside dark blue. - James did the bark mulch -
08. Reports	08.1 Executive – no report
	08.2 Finance/Treasurer & Revenue Generation – no financials but Lenneke reported a healthy bank account. No word on gaming grant yet.
	08.3 Building/Facility Enhancement – Inside walls painted from blue line down as well as ice dividers, outside window frames and east stairwell. Gary is going to pressure wash the west stairwell. Larry needs to re-position TV’s and replace one broken one. Dave moved we purchase 8 new TV’s at a cost of approx $1350. 2^nd by Lenneke. Carried. Fred will rewire TV’s on 1 and 6 with cabling. Fred suggested at 42” screen to replace the white board for announcements etc. Bruce asked for an electronic reader board for the front window.	Larry to get prices on 42” screen to replace white information board. Larry to get prices on an electronic reader board for inside front of building.
	08.4 Bonspiels & Leagues – Committee met and put forth the following proposals with regards to Night Leagues. Spares: spares curling in night leagues must pay spare fees unless they are members of the Chilliwack Curling Club (Shareholders) and are actively curling in another league. Failure to uphold this policy will result in forfeiture of the game. Teams may have a maximum of two spares or the game is defaulted. Note: The Competitive League is allowed up to four spares. Bell Times: Please be aware that there may be other teams waiting to play on the ice, or your opposition may have other commitments after a game. While unusual circumstances may cause a delay in play, members should expect to start and finish games on schedule. To facilitate this, the bell will ring one hour and forty minutes after the schedule start of an eight-end game. Please finish the end in play when the bell rings, plus one more end. Defaults: - Please notify your opposing skip if your team can not play a game. - The defaulting team records a loss, while the non-defaulting team records a win. - At the discretion of the non-defaulting team the teams may replay the game at a mutually agreeable time, split the points, or come to some other arrangement. - Fifths: - Teams may name one curler as a fifth member of the team - Fifths must be members of the Chilliwack Curling Club (Shareholders) - Fifths must pay spare fees if playing for a different Team. Moved by Dave and 2^nd by Gary to adopt. Carried	Larry to post on website
	08.5 Membership Recruitment & Retention – Bobby cancelled our participation at Party in the Park for Aug 23^rd due to low volunteers.
	08.6 Juniors & Clinics – Marie Mailloux and Donna Allen will be running the Junior program again this year. We have organized and inter-club league and have invited 3 other clubs to participate. There will be 10 events. Junior Clinic – Sept 30^th and Oct 1^st. Cost $10
	08.7 Social – No repot
	08.8 Ice Conditions – gritty
	08.9 Awards – no report	Wendi to Follow-up with Kim on recipient decision
09. Remarks	09.1 Past President – no comment
	09.2 Vice-President –Looking forward to the new year. POS is ready to go with new taxes.
	09.3 President – Thanks to Dave, Adam, Gary & Bruce who came out on Saturday for the work bee. Lots done.
10. In Camera Session
11. Next Meeting	September 16, 2013 @ 7:00 p.m.
12.Adjournment	Andre adjourned the meeting at 8:02 pm.