CHILLIWACK CURLING CLUB -BOARD OF DIRECTORS MEETING – July 17, 2013

Present: Andre Anglehart, Adam Dyck, Larry Legault, Bobby Neid, Wendi Prinse, Bruce Renwick, Gary Roberts,

Regrets: Lenneke Bowles, Bree Hankins, Fred Snooks

Absent: Neil Long, Dave Stephenson

ITEM	ACTION	ACTION NEEDED
01. Agenda	Moved by Kim and 2^nd by Bobby to accept agenda as amended. Carried.
02. Minutes	Moved by Kim and 2^nd by Larry to accept minutes of April 24, 2013 as amended. Carried. Moved by Adam and 2^nd by Gary to accept minutes of May 30, 2013 as amended. Carried.
03. Correspondence	Email from Val at Chwk Mall about “Registration Day” event on Sept 6- 8^th. (Friday to Sunday). This is a free opportunity to promote our club and have sign up for Juniors and leagues.	Bruce to take care of submitting paperwork (Contract & Insurance). Wendi to organize volunteers.
04. Old Business	04.1 League Fees – Moved by Adam and 2^nd by Bobby to keep same fees as last year. Carried.
	04.2 Liquor Prices – agreed to keep the same as last year.
	4.3 Stickers / Tattoos	Bruce to look into before next meeting.
05. New Business	05.1 Wall insulation on Sheets 1 & 6. Recommending pink board covered by puck board and screwed in. To be done before ice installation.
	05.2 Clinics – Adult – Sept 17-19^th 6:30 – 8:30 pm Cost $20.00. Wendi has already contacted Rick& Doreen Jones to run it. Waiting for Confirmation. Juniors – Sept 30 & Oct 1 - $10.00 Open House – Sept 14 6-8 pm and Sept 15 1-4 pm.
	05.3 Advertising – Kim to meet with Bruce after meeting.	Committee Meeting
06. Curl BC Report	No report
07. Manager’s Report	- Sand is dry so putting the doors back on tonight - 2 rentals in June and 1 in August - Pro shop orders done and should arrive in early September - James has done his course and just needs to write final exam. Then we will have a 5^th Class Power engineer on site which will allow us to proceed with Risk Assessment. - Received a cheque from Chwk Foundation for $1670 for more measuring devices. - Received a cheque from BC Hydro for $7875.00 for new ceiling in rink. - Looking into more information on induction lights to replace existing lights in rink. Also a BC Hydro rebate available. - Hoping to Meet with Scott Braley and Heather Beatty of Curl BC for a tour of facility re BC Juniors event and get advertising for same.
08. Reports	08.1 Review Action Pending - none
	08.2 Executive – no report
	08.3 Finance/Treasurer & Revenue Generation – no report
	08.4 Building/Facility Enhancement – no report
	08.5 Bonspiels & Leagues - Larry will be meeting with committee to get a policy / procedures in writing with regards to defaulting games. Mixed doubles has 10 teams so it is a go.	Committee Meeting
	08.6 Membership Recruitment & Retention – Wendi reported on Canada Day. Approx 60 people tried the indoor curling, approx 12 people visited the bar and several used the washroom and came inside just to cool off. Bobby has booked August 16 and 23^rd for Party in the Park. He has the 16^th covered and is looking for volunteers for the 23^rd.	Wendi to email for volunteers for Aug 23^rd.
	08.7 Juniors & Clinics – Wendi spoke about 2^nd Day program at Central Community church. Bruce is willing to put something together to have them on the ice. Bruce has booked Club Coach in September at our club. The Optimist Club will be hosting a “Learn to Curl” event at our club.
	08.8 Social – Bruce reported on Golf Tournament. 108 Participants and it was successful. He is preparing a “how to” manual for next year. Kinkora was a perfect venue and would like to host us again. They are willing to accommodate 2 tee off times. We made a small profit of $283.00
	08.9 Ice Conditions – dry and sandy
	08.10 Awards – Committee to meet and recommend recipients. Dinner Fundraiser has been booked at Friendly Mikes and date is on website.
09. Remarks	09.1 Past President – no comment
	09.2 Vice-President – thanked Bruce for running the Golf Tournament.
	09.3 President - Excited to be President this year. Have big shoes to fill after Kim and Larry. We have a great board, great staff and a great manager. We will have a great year.
10. In Camera Session
11. Next Meeting	August 21, 2013 @ 7:00 p.m.
12.Adjournment	Adjourned at 7:51 pm.