CHILLIWACK CURLING CLUB -BOARD OF DIRECTORS MEETING-Feb 13, 2013

Present: Andre Anglehart, Adam Dyck, Bree Hankins, Larry Legault, Neil long, Bobby Neid, Wendi Prinse, Bruce Renwick, Fred Snooks

Regrets: Kim Mclandress, Dave Stephenson

Absent: Lenneke Bowles, Gary Roberson

ITEM	ACTION	ACTION
01. Agenda	Andre called the meeting to order 7:02 pm. Approval of amended Agenda Moved by Bobby & 2^ndby Fred. Carried
02. Minutes	Approval of Minutes – Jan 16, 2013 Moved by Adam & 2^nd by Fred. Carried
03. Correspondence	Funding Applications received from Juvenile Girls & Senior Men Membership requests received from: Christine Camilleri, Steve Wahrer, Roger Amos. Moved by Adam & 2^nd by Larry to accept. Carried Tentative Dates for Leagues & Bonspeils – 2013 / 2014	Directed to Finance committee for review Tabled to next meeting
04. Old business	04.1 Spare Fees – member inquiry. Bruce responded with an email to the member with details from other clubs and a copy was sent to all directors .
05.New Business	05.1 New Ceiling Replacement Fred recommended that the ceiling needs replacing. This one was installed in 1988 and is showing wear. Bruce obtained a quote from Les Friesen (member) to replace the ceiling. We need to supply 3 scissor lifts and some manpower (approx 10 per day). Cost will be $7500 + tax and rental for lifts is $117/day per lift + tax. Bruce also looked into BC Hydro Grants and we could get back up to $7500.00. It was recommended to do this in the immediate days following the end of this curling season. Moved by Neil and 2^nd by Larry to proceed. Carried	Bruce to contact Les and set up date. Bruce will apply for Hydro grant. Fred to line up labour crew.
	05.2 Bowls of Hope Request Andre presented their request letter for support in the form of donations for the Silent Auction. Bruce offered 2 lessons and 2 brooms from the Pro Shop. Moved by Bree & 2^nd by Fred. Carried	Wendi to send letter of confirmation
	05.3 AGM & Nominating Committee Date: May 25th Retiring: Adam, Larry, Andre & Gary. Committee Chair: Larry. Rob Garth has expressed an interest in being on the board.	Larry to bring back nominations.
06. Curl BC	No Curl BC report from Dave. Bruce has spent some time / calls / emails to various Curl BC executive with regards to geographic challenges that still exist with regards to playdowns berths to Provincials. Also about not abiding by their own governance rules. As have other curlers in the Province as he is not alone in his concerns.
07. Manager	- Rental this Saturday (birthday party) and Chilliwack Middle is in next Saturyday. MEI Abbotsford school here tomorrow. Advised that he has formally applied to host the 2014 Canada Cup in Chilliwack. The Brier will be in Kamloops next year. Club Lease expired Dec 2012. He has contacted Gord Pederson at the city and it is being re-written and then will be sent to us for approval and back to the city for final approval. Then we will be good for another 5 years. Bruce also indicated to Gord that he would like to sit down with him and talk about the future of our club building ie: some things that could be done and/or the possibility of a partnership on a new 8 sheet building.
08. Reports	08.1 Review Action Pending Bruce will try to get more information on the Rock Sponsorship program. Contact given to Wendi is not responding.
	08.2 Executive – met to discuss Bruce’s contract for the next year and Kim has met with Bruce.
	08.3 Finance/Treasurer & Revenue Generation No report
	08.4 Building/Facility Enhancement Neil requested that the measuring stick at the sound end be moved from present location to between sheets 3 & 4. Agreed.
	08.5 Bonspiels & Leagues Larry reported that the Chilispiel was successful but only 20 teams. Probably because of conflict with Ladies Provincial on same weekend. Made a profit of about $600. Men’s speil went very well with 35 teams. Good response to 4 events and will likely continue with the “D” event in future.
	08.6 Membership Recruitment & Retention Bobby reported that FaceBook is doing well and is being viewed by curlers and non-curlers. Would like to encourage all members to post comments.	Bobby to look into Party in the Park and Canada Day events for opportunity to promote.
	08.7 Juniors & Clinics Neil advised that we need to find a way to get more instructors. Bruce has had discussion with Marie and Donna and we need to restructure the Tuesday Program. Possibly Saturday morning league and leave the Tuesday afternoon for instruction time. Rocks n’ Rings – Wendi was at Bernard Elem this week and will be back there next week as well as at Tyson Elem. Bernard has already contacted Bruce about bringing in students to the rink. Program received newspaper coverage in Hope Standard last month and this month there will be an online article with the Valley Voice News as they interviewed at Bernard. Wendi will try and get the link for our website and FB.
	08.8 Social – Grey Cup great chili but low attendance. Golf Tournament on June 2^nd. Adam got some general prices from Cheam, Kinkora and Meadowlands. Working with Mark at Meadowlands to get a better rate and ensure shotgun start. Suggested coming back to club for beverages and dinner.	Adam to finalize details and send to directors for approval via email and then email membership.
	08.9 Ice Conditions – good.
	08.10 Awards – time to get Bursary information out.	Kim to email membership
09. Remarks	09.1 Past President – Larry thanked Andre for filling in for Kim. Also asked about sign on Corbould “pointing” to rink.	Bruce to call Gord or Ryan at the City.
	09.2 Vice-President no comment
	09.3 President – no comment
10. In Camera Session
11.Next Meeting	March 13^th , 2013 @ 7:00 p.m.
12. Adjournment	Meeting adjourned at 8:34 pm by Andre.