CHILLIWACK CURLING CLUB -BOARD OF DIRECTORS MEETING

Tuesday April 17, 2012 7:00PM

PRESENT: Andre Anglehart. Kara Biersteker, Adam Dyck, Larry Legault, Kim McLandress, Bobby Neid, Wendi Prinse, Bruce Renwick,

Gary Roberts, Fred Snooks, Dave Stephenson

REGRETS:

ABSENT: Lenneke Bowles, Gord Jackson

ITEM	ACTION	Action
01. Agenda	Approval of Agenda as amended Moved by Andre and seconded by Larry. Carried
02. Minutes	Approval of Minutes – March 8, 2012 Moved by Dave and seconded by Kara. Carried
03. Correspondence	- notice from Curl BC about Recognition Award Nominations - New member Requests received from Ryan Britz, Lorill Britz, Jeff Fortin, Lynn Maure, Marcel Maure, Tim Schlievert, John Tap. Moved by Larry and seconded by Dave to accept. Carried	Make this into a new committee for next season
04. Old Business	04.1 TV Screens Lawrence does not have a security license and therefore cannot do this installation. Bruce is waiting from some info from Al at SMI. Current estimate around $3500. Also looking into wireless or different router configuration.	Bruce to have quotes for next meeting
	04.2 Board member absences. Larry presented a proposal to change the wording of this section in our bylaw. Directors agreed to put this forward to the AGM. Current Bylaw 5. Vacancies. If a Director resigns his or her office or otherwise ceases to hold office, the remaining Directors may appoint a member to take the place of the former director. Proposed Bylaw 5. Vacancies. If a Director resigns his or her office or otherwise ceases to hold office, the remaining Directors may appoint a member to take the place of the former director. If a Director is absent for 3 consecutive meetings of the Board of Directors, the President shall contact the Director and report to the Board of Directors. The remaining Directors may declare the office vacant and appoint a member to take the place of the former director.
	04.3 AGM planning (nomination Committee Report). Kim, Dave and Fred have agreed to let their names stand for another 2 year term. Kara has declined at this time. Neil Long and Dick Allan have agreed to let their names stand for election.
05. New Business	05.1 New Thursday League Fees. Moved by Kara and seconded by Larry that they will be considered a Night league and pay night league fees of $235.00 for 2012. Carried
	05.2 Men’s Spiel 2013 – this will be the 50^th Anniversary of this event. Let’s make it a big deal. Need more sponsors so we can offer $10k in prizes and get a full roster of 48 teams.	Bonspiel Committee to work on this
	05.3 Auction item/donation for Feed the Children – Bruce will donate 2 x 2 hours of instruction time. Moved by Kara and seconded by Andre that the club donate 2 clubs as part of the package. Carried
	05.4 New Rocks – Terry Gregory suggested we also get a quote from Thompson.	Bruce to bring quotes to next meeting
	05.5 Frank Jamieson Memorial Bursary – deadline is approaching. Info needs to go out via email to members and their family. Also info about the John Roberts Bursary.
06. Curl BC Report	-Masters and Curl BC are working together re bonspiel scheduling. - looking for hosts for Intl. Tankard in 2016 and 2017. Usually held around the end of March. This year it was held in Seattle and celebrated the 50^th anniversary of the event. - Curl BC meeting will be at our Club on Nov. 8^th at 8:00 a.m. - AGM – June 9^th in Richmond. Video link available again this year - Dave now a member of the Regional Board.
07. Manager’s Report	- shut down went well - grates have been installed on rear doors - inventory count underway and will be given to Lenneke shortly - paint and Jet Ice for next year have been ordered - new numbers have been ordered and will be replaced in August - Summer Rentals: 2 April, 1 May, 2 June, 2 July - will be putting in Pro Shop order in mid May - plant starts August 20^th - nothing major needs to be done at this time.
08. Committee Reports	07.1 Executive met to discuss contracts. Happy to report that Bruce and James will be returning next year.
	07.2 Finance/Treasurer & Revenue Generation - No report available
	07.3 Building/Facility Enhancement - nothing major at this time. - will determine smaller items - get the canopy cleaned - replace the screws in the roof. May need to rent a lift and have an operator with the right operating ticket.	Gary to meet with Bruce
	07.4 Bonspiels & Leagues - Mixed spiel was a success and we made a nice profit - league champs being contacted for confirmation of name spelling prior to ordering glasses. Note. Bobby won 3 glasses this year. Congratulations. Adam was also a league champ. Congratulations
	07.5 Membership Recruitment & Retention - Leisure Ad due in May and Bobby working on it. - Face book going well - need to promote the Novice Clinic next season - Review Friday night league – maybe split into two – Recreational / Social or? - maybe we should have a booth at Party in the Park (PITP) - look into purchasing a Rocks n’ Rings set for next year for promotion	Refer to Committee Bobby look into PITP and Rocks n’ Rings
	07.6 Juniors & Clinics – no report
	07.7 Social Committee - Drain the Keg went well. Ran out of draft early. - still need some prizes for the Golf tournament
	07.8 Ice Conditions – no report.
09. Remarks	08.1 Past President - Larry will be working on the website to update calendar etc. - also updating data base
	08.2 Vice-President - no report
	08.3 President – Attended the Masters AGM in March and they wishes to extend their appreciation and thanks to our Board.
10. Next Meeting	May 16^th @ 7:00 p.m.
11. Adjournment	Andre moved to adjourn the meeting at 8:20 p.m.