CHILLIWACK CURLING CLUB - BOARD OF DIRECTORS MEETING Thursday March 8, 2012 5:30PM

PRESENT: Andre Anglehart. Kara Biersteker, Adam Dyck, Larry Legault, Kim McLandress, Bobby Neid, Wendi Prinse, Bruce Renwick, Gary Roberts, Fred Snooks, Dave Stephenson

REGRETS: Gord Jackson

ABSENT: Lenneke Bowles

ITEM	Discussion	Action
01. Agenda	Approval of Agenda Moved by Andre and 2^nd by Gary. CARRIED
02. Minutes	Approval of Minutes – Dec 14, 2011 and recognition of discussions held on Feb 8, 2012 (no quorum) Moved by Larry and 2^nd by Bobby to accept minutes as amended. CARRIED
03. Correspondence	Review – thank you letter from Masters Team for funding. – letter from CCA re $20,000 Grant received Membership requests received from: Tammy Beaty, Sandra Bogstile, tony Bryson, Mitzy Bryson, Dave Boswell, Dan Bibby, Brittany Brasser, Jason Cross, Doug Dingle, Teresa DeGroot, Glenn DeGroot, Cheryl Elderton, Nicole Fraser, Jeff Frederick, Rob Forde, Mike Gouin, Scott Gregory, Susan Hylkema, John Hylkema, LeeAnn Hornsby, Rob Hornsby, Capri Hanninen, Mark Johnson, Raymond Johnston, Stefanie Johnston, Gord Leask, Carl Mainer, Doug Marshall, Mike McGimpsey, Ross Milne, Phil Matthews, Ken Nicholles, Paulette Patoine, John Romeyn, Jane Tio, David Tio, Jill Tarling, Dean Worrall Moved by Kara and 2^nd by Larry to accept. CARRIED
04. Old Business	04.1 Frank Jamison broom. Kim’s partner is doing the wood plaque to mount broom and then we can order the plates for it.
	04.2 Curl BC meeting. Held on Feb 19 in Mission. Dave reported: - Looking for Profit / Loss for at last 5 years on profitability of hosting play downs. - Looking for host for 2016 International Tankard. - Mentioned that non-profit don’t pay HST. - Looking at a change in membership fee structure – possibly going to straight percentage per player - Look into Chamber of Commerce for advertising opportunities - Talked about clubs that do One day Wonder Spiels - April meeting in Squamish	Dave to say we are interested in Intl. Tankard at next meeting. Dave to get more details on HST. Bobby to look into Chamber of Commerce
	04.3 TV Screens. Bruce has spoken with Lawrence and he will look into it. Should be under $2500.00 and the router is the most expense acquisition. Will need to purchase a new one as the current one will only service the existing 4 sheets.	Bruce / Lawrence
	04.4 Board member absences. Formed a committee to put together some wording to amend the current policy, which is vague. To be brought to the Board and then voted on at upcoming AGM.	Larry / Kim
	04.5 Facebook Page up and running. Statistics show that it is not just our own membership viewing, but people from all over BC. Bobby will be adding photos from this weekend’s Mixed Spiel. There will be some posters in the club promoting our FB page.	Bobby to post pictures
	04.6 New Director. Fred Snooks. It was moved by Larry and 2^nd by Kara to accept Fred as a director to fill vacancy. CARRIED
05. New Business	05.1 Spare Fees. The current system is being abused and is difficult for the staff to monitor / enforce. It was agreed to keep the $10.00 spare policy in place and teams not paying for spares will also forfeit points for that game. Possibly put posters in change rooms and on bulletin boards.	Larry to send an email to membership to remind them of this policy.
	05.2 Curling Fees 2012-13. Larry presented the recommendations from the Executive showing a modest increase of less than 5% for most leagues. Some inequities were also rectified during this process. It was moved by Fred and 2^nd by Andre to accept the proposed 2012/13 Curling Fees as presented. CARRIED
	05.3 Bar Prices. Larry presented an overview of prices from 2010 and proposed increases. Showed an increase of $0.25 per bottle of Domestic and Premium beers. It was moved by Fred and 2^nd by Dave to accept the proposed bar price increases as presented. CARRIED
	05.4 AGM planning. Will be held on May 31^st @ 7:30 p.m. Nominating Committee Chair is Past President and Larry agreed to do this. Kara, Kim, Dave and Fred are up for re-election. Kara has declined. Larry working on some new recruits.	Need to finalize details at next Board meeting.
	05.5 Wish List for the Masters. Bruce has already passed on a letter about new stones and it was agreed to mention the TV Screens
	05.6 Abbotsford Heat ticket fundraiser. Their organization will provide discounted tickets, which we can sell and keep the difference. The board decided to decline the offer at this time.
06. Manager’s Report	1. Men’s bonspiels went well, bar sales were up over last year with three draws on Sunday. Friday night was down @ 30% but Saturday and Sunday were up quite a bit. Maybe consider a Novice division next year. Let the Bonspiel committee know. 2. Tentative dates are done for all leagues and directors to review and make changes. Icebreaker event set for Sept 14/15, 2012 in place of Tag the keg. 3. Liquor gun in bar has been replaced. The last one was bought in 1971 so it served its purpose well. The new one cost $1695.00 plus taxes and shipping. 4. Stephanie Prinse has been working out well and Mark has found another job so I will be working all the day shifts and will deal with his position in the fall. I am going to try to find someone to work fairly full time and do most of the night shifts during the week as Lou is having a hard time getting the same days off each week at Price Smart. She may be interested in the full time position. 5. A few more items have been reduced in the Pro-shop for the March Madness Sale. Inventory is in pretty good shape. 6. Had a meeting with a number of Fraser Valley managers to work together to eliminate bonspiel scheduling conflicts. Went well. 7. Business of Curling meeting coming up in Richmond. It was moved by Dave and 2^nd by Adam to send Bruce. CARRIED 8. Elementary school sessions – 3 more next week and then we will have had over 600 students through our club to try curling.
07. Committee Reports	07.1 Executive. Met recently. Topics of discussion included increase in Bar prices and league fees. Also staff compensation for next near.
	07.2 Finance/Treasurer & Revenue Generation. No report
	07.3 Building/Facility Enhancement. Request brought up to have awning cleaned. It is on the summer work bee list.
	07.4 Bonspiels & Leagues. - 36 teams registered for Mixed this weekend. - 26 teams at Chilli Spiel – made a small profit. Down from last year probably due to bad weather on the Friday night. - 32 teams at Men’s spiel – made a profit. - Our Thursday night league is down. Will be divided into 3 or 4 divisions next year and will be seeded. Play a round robin style. - May request that bonspiel entry fees be increased from $210 to $225 next year (includes buy back) - 6:45 draws are starting late in some leagues and some play too slow. This is causing problems with the 9:00 draw. We are going to set up an information board with Tip of the Week and Etiquette of the week to remind / and inform members of various items. - Kim reported that new Thursday ladies league will be a go. Finishing details including putting together various restaurants to provide dinners at the club on those evenings. It was suggested that perhaps they host a 2nd sitting for the men.
	07.5 Membership Recruitment & Retention. - Leisure Guide information almost ready to go. Need some more info on our club and the Novice Clinic date. - Welcome Wagon – they would like us to provide a coupon of some sort. It was agreed that we would provide a complimentary introductory lesson at the Learn to Curl clinics. - Maybe hold an open house at the end of the season – April 1st. Will need some helpers.
	07.6 Juniors & Clinics. No report
	07.7 Social Committee. Needs to meet in late March to plan Golf Tournament at Aquadel June 3^rd. Need prizes.	Adam to organize a meeting
	07.8 Ice Conditions. James is doing a good job. Learning how our weather and building works. James would like to come back next year.
08. Remarks	08.1 Past President. None
	08.2 Vice-President . None
	08.3 President. None.
09. Next Meeting	Tuesday, April 17^th at 7:00 p.m.
10. Adjournment	Gary moved the meeting adjourned.