CHILLIWACK CURLING CLUB

BOARD OF DIRECTORS MEETING

Minutes of Meeting HELD ON Wednesday February 8, 2012 5:30PM

PRESENT: Andre Anglehart, Lenneke Bowles, Adam Dyck, Kim McLandress, Wendi Prinse, Bruce Renwick, Gary Roberts, Fred Snooks, Dave Stephenson

EXCUSED: Kara Biersteker, Bobby Neid, Gary Roberts ABSENT: Adam Dyck, Gord Jackson, Larry Legault

ITEM	Discussion	Action
	Meeting called to order 5:35 by Kim McLandress. As there was not a quorum, we could not vote on several items. Updates and discussion on several items.
01. Agenda	Approval of Agenda – no vote
02. Minutes	Approval of Minutes – December 14, 2011 – no vote
03. Correspondence	– Membership requests – tabled till next meeting - Request from Glen Ford team for funding to assist in Provincial Masters Curling in Grand Forks in March. Club policy to pay $300 to Zone Winners.	Wendi Prinse
04. Old Business	04.1 Frank Jamison broom	Kim McLandress to look into getting it mounted.
	04.2 Curl BC meeting – Dave Stephenson unable to attend. Dick sent an email to Kim to update as he attended. He advised Curl BC that we supported the concept of rotating Reg. 11 playdowns. We are still waiting for Liz from Curl BC to get in touch as her contact info does not work and phone calls have not been returned. Revenue Canada issues were brought up about some clubs not correctly reporting income. Lenneke has already been in touch with her tax colleague and will let us know about our situation	Next meeting – Feb 19 in Mission. Dave should be able to attend.
	04.3 Replacement of Current Stones - done! These are spares to replace stones as needed.
	04.4 TV Screens – tabled until next meeting	Bruce Renwick to bring more details.
	04.5 Board member absence policy– no report
05. New Business	05.1 Face book Page Lenneke mentioned that one of the Grant applications she was working on asked about our Face book page. Bobby Neid has agreed to do this. Board agreed that it was a good idea and that it should be linked to our web page. Content to be decided.
	05.2 Spare Fees – tabled
	05.3 New Director – Fred Snooks – tabled
06. Manager’s Report	- Chili Spiel & ICBC bonspiels went well - would like confirmation on employment status for next year - would like to create a Board of Directors Guideline/Timeline that can be handed out to new Directors and passed on yearly. - Power transformed shorted by a crow which caused a failure of Phase 3 power. This resulted in our loss of a condenser motor and variable frequency drive for the brine pump. All fixed at approx cost of $4000.00. Hydro is replacing transforms and poles but is on hold for now as the site may be going underground. - Now have free space in the Leisure Guide (fall, Winter & Spring editions) - Donna Allen mentioned that the Qualicum Curling club does promotion with Welcome Wagon. - All arrangements done for upcoming Men’s & Mixed bonspiels and Drain the Keg. - Some items in Pro shop reduced for upcoming March madness sale. - Kris Unger quit before Christmas. Stephanie Prinse has been hired to fill some of those hours and Lou and Mark are working extra hours.
07. Committee Reports	07.1 Executive will be meeting after Kim has met with Bruce about employment for next year.	Kim McLandress to meet with Bruce
	07.2 Finance/Treasurer – presented Dec. figures and draft figures for January. We are on track. – Bar, Pro Shop and league fees are up - Donations from lounge down and we have larger inventory of prizes than this time last year - bar expense up because of new hot dog machine - Admin. Is up due to more advertising / promotion
	07.3 Building/Facility Enhancement - upstairs doors off Granite room done – need another coat of paint.
	07.4 Bonspiels & Leagues – covered in Manager’s Report
	07.5 Membership Recruitment & Retention Committee - need an ad for Fall Leisure guide - need to touch base with Donna Allen and get more details on Welcome Wagon	Kim to contact Bobby
	07.6 Juniors & Clinics – no report
	07.7 Revenue Generation – - No collection of Sign advertising in January. Start fresh in April for next year requesting firm commitments by July. – Grant request for $20k submitted to Canada Curl - Grant request for $2k submitted to BC Sport - Grant request in process for Adult gaming	Lenneke Bowles to send out letters and invoices re o/s advertising items.
	07.8 Social Committee – no report
	07.9 Ice Conditions – Melt done on weekend and sheet one is almost better.
08. Remarks	08.1 Past President – no report
	08.2 Vice-President – no comment
	08.3 President – Thanks to staff and Bruce for good work. James is awesome, especially during Chili Spiel with ice conditions.
09. Next Meeting	Thursday, March, 8^th @ 5:30 p.m.
10. Adjournment	Meeting adjourned at 6:42 pm.