CHILLIWACK CURLING CLUB
Minutes of Meeting held on July 21, 2011
ATTENDANCE:
|
AGENDA
ITEM |
DISCUSSION |
ACTION |
|
Call to
Order |
Meeting
was called to order at 7:00 p.m. by the President Kim McLandress. Moved
by Larry & seconded by Gary to appoint Wendi Prinse as Secretary. CARRIED |
|
|
01.
AGENDA |
Moved
by Larry & seconded by Ron to accept the Agenda with additions. CARRIED |
|
|
02. ADOPTION
OF MINUTES |
Moved
by Lenneke & Seconded by Gord to accept the minutes of the Board of
Directors meeting held April 2011. CARRIED |
|
|
03.
CORRESPONDENCE |
03.1 Received a letter from the Ladies Curling Club to operate
the snack Bar. |
|
|
04. OLD
BUSINESS |
04.1 Advertising funds
from last year. Approximately
$8000.00 still outstanding. After
much discussion, it was thought to write it off and start fresh this year. |
Lenneke
is sending invoices to potential sponsors |
|
|
04.2 Team Funding – Play
Downs. $500.00
is allocated for teams going to Nationals Doug Marshall’s team qualified – not applied? $300.00
is allocated for teams making it out of Zones. Junior Women team qualified. – paid? |
Bruce
to check if Marshall team and Jr. Women’s team paid |
|
|
04.3 Frank Jamieson Fundraiser
Dinner (Nov 26 @ Friendly Mikes) $10.00
per ticket. This event funds the bursary. Last year raised just over $400.00.
Tickets coming. |
|
|
|
04.4 Curl BC Meeting Wendi
attended via video link and teleconference. Official
minutes will be posted on line. Curl
BC voted to change from a “Board of Directors” to a “Board of Governors”.
Passed. Dale
Hockley was the recipient of The Male Athlete Award. |
|
|
05. NEW
BUSINESS |
05.1 Bursaries Two
candidates have applied. We need to make a decision within a week and send a
letter of confirmation. Proof of enrollment required prior to issuing cheque. |
Kim
to email applications. Directors
to “vote” within one week. Wendi
to send letter to successful candidate |
|
|
05.2 Selection of Committee Chairs & Members Finance: Chair: Lenneke, Larry,
Wendi Building & Facility: Chair:
Gary, Ron, Andre, Adam, Gord Ice Conditions: Chair; Andre, Ron,
Gord Membership Recruitment & Retention
Committee: Chair: Kara? Neil? Ron, Bobby? Programs & Services – defunct. Now split into 3 New Committees: Bonspiels & Leagues: Chair:
Larry, Gary, Ron, Andre, Kara Social Committee: Chair: Adam,
Ron, Kim, Bobby? Juniors /Clinics: Chair: Wendi,
Gord, & Maria Mailloux, Donna Allen Revenue Generation: Chair:
Lenneke, Wendi, Kim, Neil |
Kim
to ask Kara, Neil & Bobby Kim
to ask Kara & Bobby Kim
to ask Neil |
|
|
05.3 Work Party Date Thurs.
Aug 4 @ 6:00 pm & Sat. Aug 6 @ 9:00 a.m. Next
date – August 20th Sand
Surface work needs to be done before Aug 15 Ice
shed work needs to be done before Aug 22 |
Larry
to email for volunteers |
|
|
5.4 Snack Bar Accepted
and approved request from Ladies Curling Club to operate the Snack Bar for the
2011/12 season |
Wendi
to send confirmation letter. |
|
06.
MANAGER’S REPORT |
Bruce
reported on attempted Break in July 15 and successful Break in on July 16.
This has resulted in replacement of 2 fire exit doors and panic hardware on
east bar exit door and another security rod to the west bar exit door.
Building should now be secure. Bathroom
checks have been added to closing checklist after flooding from a plugged
toilet after an event on June 18 Ice
blades have been shipped for sharpening. Thompson went to Thompson’s in
Winnipeg & Ice King went to European Sharpening in Surrey. Ice
paint ordered & Terry Gregory will paint white & scribe rings. New
Ice Tech arrives on Aug. 15 Busy
Summer with rentals. 3 complete and 4 more booked. Summer
bar sales up $3500.00 over last year. Advertising
invoices should have gone out by July 1st. Ice
Shed R&M needs to be done by Aug 22 and R&M involving sand surface
needs to be done by Aug. 15. |
|
|
07.COMMITTEE
REPORTS |
07.1 Executive: 07.2 Finance/Treasurer: Lenneke reported. Govt.
Grant has been applied for but not response yet. First
draft budget presented with time for Q & A. No
allowance for capital acquisitions as none identified Moved
by Ron & seconded by Adam to accept the Budget
as presented. CARRIED. 07.3 Building/Facility
Enhancement: no report 07.4 Ice Conditions: no report 07.5 Membership
Recruitment & Retention: Application
received from Shey Laing. Moved
by Larry & seconded by Lenneke to accept. 07.6 A – Bonspiels
& Leagues Larry
has purchased 60 of about 150 prizes needed. New leagues - Saturday Night Novice - Sunday morning Hangover - Sunday afternoon Family - Thursday afternoon Open League 07.6 B – Social
Committee - no report 07.6 C – Juniors /
Clinic: - no report 07.7 Revenue
Generation: Lenneke
will touch base with Neil re o/s from 2010 Lenneke
will mail out letters & invoices ASAP for 2011 |
Wendi
to issue certificate and update appropriate paperwork. Larry needs email
address Lenneke |
|
08.
REMARKS |
08.1 Past President: Larry Legault Thanked
Kim for taking on the position 08.2 Vice President: Andre Anglehart No
comment 08.3 President: Kim McLandress Hoping
to learn together and appreciates feedback |
|
|
09. NEXT
MEETING |
The
next meeting is scheduled for August 23 at 7:00 pm |
|
|
10.
ADJOURNMENT |
The
meeting was adjourned by Kim at 8:30 pm |
|
_______________________ ________________________
Kim McLandress,
President Wendi
Prinse, Secretary