CHILLIWACK CURLING CLUB

BOARD OF DIRECTORS MEETING

MINUTES

 

JULY 26th, 2010

President Larry Legault called the meeting to order at 7:05 pm.

Ten Directors were present. 

Motion:

Moved by Gary Roberts seconded by Peter Lui

Adam Dyck is appointed to fill the vacancy on the Board of Directors.  Carried.

 

Dick Allan, chair for the BC Mixed Provincials and Regional Alternate Director for Curl BC, gave a financial report for the BC Mixed Provincials held at Chilliwack Curling Club.  Profit of $2,951.35 reported to Curl BC.

Comments from AGM of Curl BC:

   Grants have been significantly cut.

   Club should apply for grants as some club funding re-instated.

   Some Grants awarded to Curl BC must be spent on the advancement of designated groups such as “elite” curlers and disabled.

   H.S.T.:  No one under the age of 14 should be charged H.S.T.

   New format for Men’s and Women’s Playdowns has been finalized.

   BC Secondary Schools now an Associate Member of Curl BC.

   Some clubs are closing or falling into disrepair.

   There has been some disconnect between Curl BC and clubs, must improve.

 

President, Larry Legault thanked Dick for his report.

 

Minutes:

Motion:

Moved by Chris Godwin seconded by Darryle Leavesley

The minutes of the April 26th meeting are approved as reviewed.  Carried.

 

Motion:

Moved by Darryle Leavesley seconded by Lenneke Bowles

The minutes of the May 27th meeting are approved as reviewed.  Carried.

 

-          No business arising from minutes.

 

Correspondence:

-          Thank you card from Curl BC for hosting a successful BC Mixed Curling Championship.

 

Old Business:

-          Frank Jamieson Memorial Fund, Rod Scoble and Jim Narraway organized a fundraiser at Friendly Mike’s Pub.  Looking at making this an annual event.

-          Kim McLandress will chair a committee (Kara Biersteker, Larry Legault, Peter Lui and Andre Anglehart) to manage the bursary.  Meeting to be Aug. 9th.

-          Defibrillator: the club has acquired one from the Olympic legacy, must train staff and members on use.

-          St. John’s First Aid must be updated.

-          Thompson scraper missing fuse was replaced.

 

New Business:

-          Board Committees will be:

-          Building/Facility Enhancement

-          Executive

-          Finance

-          Ice Conditions

-          Membership Recruitment and Retention

-          Programs and Services

-          Revenue Generation

Thanks to Wendi Prinse, chair Volunteer Committee, and Dick Allan, chair Strategic Planning Committee, for all their work over the past two years.  These committees are no longer required.  Management Structure and Communication will now be the responsibility of the Executive Committee.

 

Treasurer’s Report:

-          No report

 

Manager’s Report:

-          Summer Rentals – very quiet, no rentals after May.

-          Jet Ice paint will be here Aug. 26.  Purifying tanks to be shipped around same time.  Pro shop orders to arrive Aug. 21.

-          Terry Gregory will bring his equipment and help paint ice Sept 3.  He is the Thompson Ice scraper rep. for BC, he will show new ice tech, Dave Ellis how to use machine.  Terry has agreed to work on a consulting basis at beginning of season to help Dave’s transition to new building easier.

-          Top of wish list is an “Ever Sharp” scraper blade, intro price $1995.00.  There will be about $4500. from the kitchen funds and donation from the masters for wish list. 

-          In ice advertisers should be confirmed by Aug. 15th.

-          Discussion followed concerning benefits of purchasing new scraper blade.

Motion:

Moved by Jane Arden seconded by Chris Godwin

 The club purchase an Ever Sharp blade for approx. $1995.00.  Carried.

 

Committee Reports:

 

Building/Facility Enhancement:

-          Work party Aug. 4th.

-          Maintenance and upgrades are needed in Compressor room to bring up to code.

-          Redline Refrigeration: spring replacement $840.  To bring valves up to code $390. + H.S.T.  Ammonia fan, one more needed to be installed $895. + H.S.T.   To bring relief pipe up to code $1195.

Motion:

Moved by Chris Godwin seconded by Peter Lui

The maintenance and repairs in the Compressor room be done as quoted. Carried.

-          Roof is in need of repair. 

Motion:

Moved by Jane Arden seconded by Gary Roberts

The roof be repaired as quoted up to $950 + H.S.T.  Carried.

 

 

 

Finance:

-          No report

 

Ice Conditions:

-          No report

 

Membership Recruitment/Retention:

-          No report

      

Programs and Services:

Juniors/clinic

-          Intermediate clinic will be held in the upcoming season.

-          Coaches should be certified.

-          Will set up Info booth in mall late August.

 

Revenue Generation:

-          Lenneke will send out letter and invoices for in ice advertising.       

 

Vice President Remarks:

-          None

 

Past President Remarks:

-          None

 

President Remarks:

-          Committees to set/review Visions and Goals for new year.

-          Bruce has invited Board members and spouses to BBQ at his place Aug. 29th.

 

      

 

The next Board meeting is scheduled for Thursday, August 23.

President Larry Legault adjourned the meeting at 8:40 pm.