CHILLIWACK CURLING CLUB

BOARD OF DIRECTORS MEETING

MINUTES

Nov. 23rd, 2009

President Larry Legault called the meeting to order at 7:02 pm.

Ten Directors were present. Kim McLandress was welcomed to the board.

Minutes:

Motion:

Moved by Dennis Bailey seconded by Jane Arden

The minutes of the Oct.19th, 2009 meeting are approved as amended. Carried.

Correspondence:

- Thank you note from the Carmichael Rink for hosting a great Pot of Gold Spiel.

- Note from Chwk. Central Elementary school teacher, Diane on success of Rocks and Rings program.

- Notice from CurlBC regarding the Dominion Club Challenge.

- City of Chwk. to put forth a program to promote the city wants advertisers along with club info/video.

- CCA Volunteer of the Year award notice.

Old Business:

- Committee visions and goals are done.

Motion:

Moved by Jane Arden seconded by Darryle Leavesley

Life Memberships be awarded to Archie Nicholl and Marg Kickbush. Carried.

- A club letterhead was accepted.

- President’s wall still needs updating.

New Business:

- Promote the Dominion Club Challenge, mention in newsletter.

- Larry Legault is nominated as Volunteer of the Year. (CCA)

- Al Vanderveen presented a draft of an advertising package, to be given to potential advertisers.

Treasurer’s Report:

- Financial report was handed out and reviewed.

Motion:

Moved by Peter Lui seconded by Al Vanderveen

The treasurer report is accepted as reviewed. Carried.

Manager’s Report:

- 9 rentals for the next month.

- Donate ice time for Community Living sessions.

- Dues are still coming in.

- Inspector was here for boiler/refrigeration. Deficiencies’ list is being addressed.

Bruce will take course for RO ticket, when course if available. Club to pay cost.

Staff will have to take 1 day refrigeration awareness course.

Motion:

Moved by Dale Morgan seconded by Peter Lui

The Board of Directors are committed to taking the necessary steps to bring the ice plant up to B52 code. Carried.

Committee Reports:

Building/Facility Enhancement:

- No report

Finance:

- No report

Ice Conditions:

- Cleanliness has improved.

- Raised temperature to lessen frost build-up.

- Humidity good at 60%

- Changes have been made to the pebbling.

- Have been using reference books to address issues.

- Discussion concerning communication.

- Put suggestion box up.

Management Structure:

- No report

Membership Recruitment/Retention:

Motion:

Moved by Jane Arden seconded by Dale Morgan

Membership requests from Taryn Lang, Adam Dyble, Jim Miller, Kirsten Zucchet, Scott Kelly and Gillian Renwick be approved. Carried.

Motion:

Moved by Jane Arden seconded by Lenneke Bowles

Membership 629 of Bud Evans(deceased) be transferred to Danielle Jennifer Pohl. Carried.

- Vision and goals have been submitted to Strategic Plan committee.

Programs and Services:

Juniors/clinics:

- Thanks to Keith Britz/MNP for sponsoring the juvenile boys team.

- Thanks to Tina Vanderveen for donation of eggs for sale, proceeds for juniors.

- Will look into availability of ice time in the new year, to expand junior program.

- 1 day clinic on technical side of delivery to be held beginning of 2010 depending on ice availability.

- Juvenile boy’s team won bonspiel in Abbotsford on the weekend.

Social:

- New Years Eve dance is being planned.

- Friday nights dance was well attended and a small profit was made.

Bonspiels:

- Novice and Fall Fun spiel cancelled.

- Will change for next year, Meet and Greet Spiel, hold earlier, encourage novices to attend.

- Skins Spiel scheduled for Jan. 1-3.

Revenue Generation:

- No report

Strategic Planning:

- No report

Volunteer Management:

- No Report

CurlBC:

- List of qualified coaches to be submitted to Nigel, CurlBC rep,

- Affiliation fees dues Dec. 1.

- Still in need of female rep from our club, will mention in upcoming newsletter.

- Looking for clubs to host regional events in 2011.

Vice President Remarks:

- None

Past President Remarks:

- None

President Remarks:

- Thanks to Peter for chairing last meeting.

- Kara had a baby boy.

- Confidentiality to be respected.

Neil Sulkers is looking for help in getting advertising/sponsorship for BC Mixed Provincial.

There are restrictions on type of businesses we can use, which is making this a difficult task.

The next Board meeting is scheduled for Monday, Dec. 21, 2009 at 7:00 pm.

President Larry Legault adjourned the meeting at 8:50 pm.