CHILLIWACK CURLING CLUB

BOARD OF DIRECTORS MEETING

MINUTES

SEPT 21, 2009

President Larry Legault called the meeting to order at 7:00 pm.

8 Directors were present.

Larry thanked Bruce for hosting last month’s meeting and BBQ.

Minutes:

Motion:

Moved by Jane Arden seconded by Dennis Bailey

The minutes of the August 30^th, 2009 meeting are approved as reviewed. Carried.

Correspondence:

- Letter from Daytime Ladies re: monies towards bathroom Reno’s was read

Old Business:

- Committees to meet and set visions and goals are to be done by end of month.

Motion:

Moved by Dale Morgan seconded by Kara Biersteker

To adjust the bar prices by .50 (not draft beer). Carried.

Motion:

Moved by Dale Morgan seconded by Lenneke Bowles

To have Board vacancy filled by Kim McLandress. Carried.

- Need to find chair for BC Mixed Championships. Larry will inquire at next Masters meeting.

New Business:

- Question is to reason there was no draft for start of season. Bruce stated he will have it here for start of next season.

Treasurer’s Report:

- Received $5,790.00 grant monies, less than applied for.

- Chiller cost is under budget and less than grant requested, therefore possible will have to repay overage.

- Gaming audit – documents have been sent, on site visit after Oct. 14^th.

- Lenneke has been looking into different grants to apply for.

Motion:

Moved by Dennis Bailey seconded by Peter Lui

The treasurer report is accepted as reviewed. Carried.

Manager’s Report:

- Pro Shop sales are good.

- Bar is stocked.

- Leagues are all underway. Still need to fill a few vacancies.

- Working out how to award the Club Bucks.

Committee Reports:

Building/Facility Enhancement:

- New toilets are in.

- New lockers have been put in men’s locker room.

- Looking into location for more lockers.

Finance:

- No report

Ice Conditions:

- Good comments regarding ice conditions.

Management Structure:

- No report

Membership Recruitment/Retention:

- Kara to look into getting us linked to the City’s website.

- Chris is working on revised draft of the terms of reference for committee.

Programs and Services:

- Junior program starts Oct. 5, has a committee set up of 13 people, with Wendi Prinse as secretary/treasurer.

Motion:

Moved by Dale Morgan seconded by Peter Lui

The club pay for instruction books, if the club keeps books, to a max. of $150.00. Carried.

- Have applied for a $2,000 grant, should know result in Nov.

- Junior will be doing fundraising events.

- Bonspiels: 6 bonspiels scheduled for this season. Two new ones a Skins Spiel and Novice Spiel (total team experience under 25 years).

- Fall Open Mixed to be held Halloween weekend.

- Top Dog contest to be held.

Revenue Generation:

- No report

Strategic Planning:

- No report

Curl BC:

- Region 11 looking for a male director.

- The next CurlBC meeting is scheduled to be held at our club on Oct. 18^th. Board members welcome to attend.

- We could still use a female rep from our club.

- CurlBC would like their monthly newsletters sent to our club members.

- BC gaming has cut CurlBC’s funding by $60,000.

- Pointsettias for fundraising are available again this year.

Volunteer Management:

- No Report

Vice President Remarks:

- Thanks to Rick Jones for heading the novice clinic. 34 people attended, with 8 volunteers.

- There were 8-10 new curlers signed up.

Past President Remarks:

- None

President Remarks:

- Larry has been around at the start up of leagues to welcome new curlers and everyone back.

- Ongoing job of collecting email addresses for members.

- Recommended that there be small plaques put up to recognize all donations to club.

The next Board meeting is scheduled for Monday, Oct. 19, 2009 at 7:00 pm.

President Larry Legault adjourned the meeting at 8:25 pm.