CHILLIWACK CURLING CLUB

MINUTES

BOARD OF DIRECTORS MEETING

NOVEMBER 24, 2008

President Chris Godwin called the meeting to order at 7:00 pm. Directors not in attendance: L. Bowles, L. Wejr, Jane Arden.

1.0 MINUTES:

Motion: L. Watson/L. Legault that the October minutes be adopted as circulated and reviewed. No errors or omissions were noted. Carried.

2.0 CORRESPONDENCE:

The following letters were read:

2.1 Upper Fraser Valley Native Youth Basketball Club re: request for funding for tournament.

2.2 City of Chilliwack to Gail Simpson re: reply to request for paving and lighting of parking lot . Work is in progress.

2.3 BC Government - Rich Coleman re: Volunteer Incentive Program.

2.4 Canadian Council of the Blind re: request for funds

2.5 CurlBC re: Optimist fundraiser for youth curling - calendar planners.

2.6 Dominion Insurance re: Curling Club Championship- declaration of interest. (Bruce has submitted application form for 1 men's team and 1 women's team.)

2.7 General Motors "Making Dreams Possible" re: application for grant ( CCC not selected)

2.8 CurlBC re: Notice of Region 11 meeting at the CCC on Sunday, Nov. 30, 2008, 10:00 am

2.9 Letter from curlers re: price of draft jugs. (see this item under New Business) Discussion followed.

3.0 TREASURERS REPORT: No report

4.0 MANAGERS REPORT:

4.1 Delinquent Dues --- several members still have not paid dues. Bruce will ensure dues are paid before Xmas.

4.2 Ice Maker -- Monthly salary has been adjusted to reflect a reduction in hours worked and subsequent decrease in salary from $3900 per month to $3000. No concern or issues have arisen as a result of this reduction.

5.0 COMMITTEE REPORTS:

5.1 BUILDING AND MAINTENANCE:

All scoreboards with the exception of Sheet 5 have been relocated. Committee will be looking at ways of positioning this scoreboard to work around entrance doors, detectors and alarms.

Touch-up of a number of ceiling tiles has been completed.

Storage room ..... One half of the curtains have been installed and a ramp has been constructed.

Blinds for various windows have been ordered.

Tall ladder has been moved into storage room. Hangers for measuring sticks have been installed.

Quotes have been obtained to upgrade Ladies washrooms as well as replacement mirrors from Dargatz Glass.

Distribution lines in the bar for draft beer have been repaired.

5.2 BONSPIELS AND DRAWS:

Format for up-coming 2-person Stick 'Spiel were outlined. Prizes for Men's spiel are being purchased.

5.3 FINANCE AND FUNDING:

Lenneke is in the process of completing an application to the Gaming Commission for funding.

5.4 MEMBERSHIP AND SOCIAL:

Jamie Newton will no longer serve as Chair of this Committee as he has taken on the Chair of the new Strategic Planning Committee. Dale Morgan is now the new Chair of the Membership & Social Committee.

Applications for several new members were approved.

5.5 ADVERTISING AND SPONSORSHIP:

Cheques from these merchants have arrived: FV Meats, Prospera, Pioneer Building and Man's World.

5.6 CLINICS AND JUNIOR CURLING:

The number of Junior curlers is down. Assistance for these curlers is sufficient. The Jr Boys and Girls will be going to the Coastal Playdowns. Three High School teams have been formed - 2 from CSS and 1 from Sardis.

5.7 ICE CONDITIONS:

Committee has met with Ice Maker. The flaw in the blade has been causing some problems. Overall, the ice conditions have improved over last year. "Dirty ice" is still a concern -- part of the problem seems to be curlers

who wear old and worn grippers. A discussion took place regarding installing removable hacks.

MOTION (LEGAULT/BAILEY): THAT WE INSTALL NEW, FIXED HACKS FOR THE 2009-2010 SEASON. CARRIED.

6.0 OLD BUSINESS:

6.1 Website: Any new items should be sent to Chris for inclusion on

our website.

6.2 Photos: Photos taken last August did not turn out. Need to go to

Wal-Mart for another sitting.

6.3 Strategic Plan: Chris, Dick and Larry will meet to complete the

unfinished Board Governance and Administration section of our

plan. Once complete, Chris will submit this section to Jane for typing

so it can be forwarded on to Jack Bowman.

7.0 NEW BUSINESS:

7.1 Director: L. Wejr will be going away and may not be able to attend

many more meeting. She has indicated that she will be submitting her resignation at the end of the year. It was decided that the Board

would not seek to find a temporary Director at this time.

7.2 Bank Signing: A reminder to those on the Executive who haven't

gone to Prospera to sign --- please ASAP.

7.3 New Furnaces: Replacement furnaces are in Surrey and will be

installed soon.

8.0 ADJOURNMENT:

Meeting adjourned at 8:40 pm.

NEXT MEETING: MONDAY, JANUARY 5TH @ 7 PM