CHILLIWACK CURLING CLUB

MINUTES

BOARD OF DIRECTORS MEETING

 

Sept. 8th, 2008

President Chris Godwin called the regular meeting of the Board of Directors to order on Sept. 8th, 2008.  10 directors were present.

Presidents Remarks:  Welcome to the new season and looking forward to a busy and good year.

Moved by Laura Watson seconded by Jamie Newton, Dennis Bailey is appointed to the Board of Directors to fill the vacated position for a term of 1 year.  Carried.

 

Minutes:

-           Moved by Jane Arden, seconded by Jamie Newton the August minutes are adopted as reviewed.  Carried.

 

Correspondence:

-             Letter from Chilliwack Ladies re: operating kitchen

 

Treasurer’s Report: 

-             Budget proposal was handed out and reviewed.

-             Discussion followed. Would be more appropriate to have budget approved in

    March (grants).

-             With upcoming new city council should write letter concerning future plans for

    our building.

-             Moved by Lenneke Bowles seconded by Jamie Newton the budget be

    approved as reviewed.  Carried.

-             Monthly financial report handed out and reviewed.

 

 

Manager’s Report: Bruce Renwick

-           Leagues are starting to fill up.  Room for more teams Monday and Friday.

-       Plant started Aug. 26

-       Ice painted Sept. 7th, huge thanks to Masters League for all the volunteers.

-       Should be ready for the clinic.

-       New vests and shirts are being embroidered and should be ready for start of

        season.

-             Going to try and clear out inventory this year and bring in new lines next year.

-             Getting lots of response from the ad that was placed in the Progress.  Mostly for

        clinic.

-             Scoreboard in front of storage room will be put on a pulley system for easier

        access to room.

 

 

 

 

 

 

COMMITTEE REPORTS:

 

Building and Maintenance:

-             Addition on the back is on hold until compacting(for Arts Center) is complete   

    next door.

-             New waterline was installed in compressor room.  Plumber cost $2200.00.

    Still have to pay All Cuts for their work.

-             Space heaters will be moved this week.

-             Front doors were replaced this week.  Still deciding if insurance or club will pay.

-             Stairs were replaced on outside of building.

-             Moved by Jamie Newton seconded by Jane Adam to approve the expansion

    of the back storage room to 12’X24’ at a cost of approx. $6500.00.  Carried.

-             To look into updating the signs in show case at front door.

   

Bonspiels and Draws:

-            No report

 

Finance and Funding Committee:    

-            No Report

 

Memberships and Social:

-            Set up an information table at Chilliwack Mall on weekend.  Some response.

   Suggested next time to set up at Cottonwood Mall (more traffic)

   Cost of a banner $90.

 

Advertising and Sponsorship:

-            Will follow up on non payment of invoices at end of month.

                                   

Junior Curling and Clinics:

            -      Rick Jones to hold the novice clinic.  10 pre-registered so far.

            -      Junior Clinic to be held Sept, 29-30.  3:30pm-5:30pm.

            -      Oct. 18 clinic for 9 –11 year olds.  9:00am -4:00pm.  Cost $5.

                   Clinics to be advertised on Website and in newspaper.

 

Ice Conditions:

-            No Report

 

 

 

 

 

 

 

 

Old Business:

-               Moved by Jamie Newton seconded by Laura Watson to approve the

    replacement of blinds in the club at a cost of approx. $1000.00.  Carried.

-             Moved by Jane Arden seconded by Lenneke Bowles the 3 furnaces be

    replaced at a cost of approx. $4500.00.  Carried.

-             To purchase 4 dummy security cameras for the building and post “under   

    surveillance” signs.

-             St. John’s First Aid course to be held Oct.4th, 8:30 am – 5:30 pm.

-             Business of Curling Workshop to be held in Oct.

 

New Business:

-            Men’s Bonspiel Tour is in the works.

   Moved by Jane Arden seconded by Jane Adam that Chilliwack Curling Club

   join the Men’s Bonspiel Tour for Region 11.  Carried.

-            Rocks can be reconditioned again if necessary.

-            Moved by Jane Arden seconded by Dale Morgan the Ladies League be given

   permission to operate the club kitchen for the 2008/2009 season.  Carried.

-            New Thomson scrapper has been shipped to replace ours which is not working

   properly.

 

Vice President’s Remarks: Larry LeGault

-           None

 

Past President’s Remarks: Dick Allan

-           Non

 

 

 

 

Next Board Meeting is: Oct. 20th.

 

President Chris Godwin adjourned the meeting at 8:40 pm.